Non-Residential Administrative Assistant PG-00022

Job Description

Job Description

Salary : $17.00 hourly

• PAID TRAINING

No experience required

Days / Hours : Monday through Friday 9 : 00am-2 : 00pm Total : PT 25 hrs. / wk.

GENERAL SUMMARY :

Responsible for overall completion, accuracy, and maintenance of clerical paperwork for AWC, Traditional, and Employment Services departments.

ESSENTIAL FUNCTIONS :

Check HCSIS Alerts for ISP updates

Send ISP updates and ISP to NR-DSP / SSP / ME and Supports Brokers to complete training and sign off

Complete Quarterly templates and send to MEs and Supports Broker or Directors for completion

Communicate with Managing Employers when needed to address errors on paperwork submitted

Email service utilization reports for AWC families monthly

Send out 90-day surveys to new AWC families

Send reminders to Directors for upcoming evaluations

Update and monitor department spreadsheets

Upload documents to Connect for individuals as needed

Maintain up to date caseloads and contact lists

Maintain and track units / rates within the hours charts.

Send out over or underutilization reports quarterly to Directors

Mails, faxes and shreds confidential documents / records / reports

Monitor department training hours

Keep intake packets up to date with forms and policies

Other tasks as assigned

CONNECT FUNCTIONS

Enter all Non-Residential Individuals referral / new intake information

Maintain and update the demographics screens

Ensure all Plans are updated in accordance with current ISP outcome start / end dates

Mark any Individuals inactive when services to all FCS programs are ended

Scan and attach required documentation to Individuals records in Connect.

Run and distribute reports as required

QUALIFICATION STANDARDS :

Experience in Microsoft Excel and Word programs

Strong mathematical background

Ability to multi-task and be organized

Ability to maintain strict confidentiality standards

Excellent communication (oral and written) skills and attention to detail

Ability to work independently and as part of a team, self-motivation, adaptability and a positive attitude

Revised : 9 / 29 / 25

Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies

EOE