Administrative Specialist (Office Manager)

Administrative Specialist (Office Manager)

Job No : 537417

Work Type : Full Time

Location : Main Campus (Gainesville, FL)

Categories : Office / Administrative / Fiscal Support

Department : 18300000 - ED-LASTINGER CENTER

Job Description

Classification Title :

Administrative Specialist II

Classification Minimum Requirements :

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Job Description :

This position provides administrative support, including managing daily office operations and maintaining an organized, welcoming environment; supporting Assistant and Associate Directors with scheduling, correspondence, travel, and confidential matters; coordinating domestic and international travel and related financial processes; and ensuring compliance with university policies, accreditation standards, and funding requirements. Additional duties include facilitating communication with internal and external stakeholders and performing other tasks as assigned. This position is time-limited and soft-funded.

The University of Florida Lastinger Center for Learning's mission is to improve the quality of teaching, learning, and childcare. We research, develop, and scale educational innovations for adults and children that put all learners on trajectories for lifelong success. Specifically, the Center targets kindergarten readiness, 3rd grade reading proficiency, and algebra proficiency as critical milestones in children's educational trajectory that are predictive of success in school and life. The Center works at the nexus of research, practice, and policy to develop sustainable systems that leverage educational technologies and improve the implementation of research-based practices. Housed in one of the nation's elite public research universities, the Center operates as a dynamic, entrepreneurial workplace focused on executing UF's service mission to strengthen the human condition and improve the quality of life. The Lastinger Center is committed to attracting, hiring, and retaining top talent by valuing diversity of thought, skill, and experience. As an equal opportunity employer, we believe in fostering environments where team members feel included, valued for their differences, and empowered to do their best work.

Responsibilities :

Administrative Support (Office Management)

• Oversee daily office operations, including scheduling, correspondence, purchasing, and records management, while ensuring the office runs efficiently and effectively.
• Maintain a clean, organized, and professional workspace by coordinating with facilities staff, monitoring office supplies, and proactively addressing areas of concern.
• Provide professional and courteous assistance to students, faculty, staff, and visitors by responding to inquiries, resolving issues, and fostering a welcoming and supportive office environment.
• Monitor and refine office procedures, ensuring compliance with university policies, accreditation standards, and state and federal requirements, while recommending improvements to enhance efficiency.

Executive Support

Processing Support

Expected Salary : $52,500-57,500

Required Qualifications :

Bachelor's degree and three years of appropriate experience or an equivalent combination of education and experience.

Preferred :

Special Instructions to Applicants :

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

This is a time-limited position.

Health Assessment Required :

No

Applications Close : 17 October 2025

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 537417

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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