Administrative Coordinator

Job Description

Administrative Coordinator

Onsite | Overland Park, KS

This is your opportunity to join a creative, collaborative team as an Administrative Coordinator supporting a well-established agency with offices across the U.S. In this role, you’ll help keep daily office operations running smoothly, providing a welcoming experience for clients, employees, and guests. This is a professional yet fun environment where communication, teamwork, and attention to detail are valued. The position is based onsite in Overland Park and starts as soon as possible.

Responsibilities

• Serve as the primary point of contact at the front desk, greeting employees, clients, and visitors with professionalism and positivity
• Manage guest registration, issue and track temporary security badges, and coordinate with building security as needed
• Coordinate local catering orders and assist with event logistics for meetings, office gatherings, and special events
• Maintain a tidy and stocked office environment, including managing supplies, refreshments, and vendor communication
• Handle local office requests and assist employees via the operations help desk email
• Partner with affiliate offices to fulfill client and employee gift requests and coordinate cross-office needs
• Assist with scheduling maintenance requests and ensuring smooth facility operations
• Provide virtual backup support to other Operations Coordinators in various national locations

Qualifications