Administrative Assistant

Administrative Assistant

Performs diversified administrative duties related to department management team and / or physicians.

Primary Duties and Responsibilities

• Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards. Complies with governmental and accreditation regulations.
• Provides clerical assistance, including opening and distributing office mail, maintaining staff schedules and vacation logs and / or other material, supporting and assisting the management team and providers. May assist with licensing and credentialing process. Assists with preparation of presentations and other related documents.
• Answers telephones, routes callers, takes messages, and provides routine information to callers.
• Orders and maintains inventory of supplies and assists in the care and maintenance of equipment, according to established protocols to ensure supplies are available within cost effective guidelines.
• Schedules meetings to include identifying meeting location, ordering food, coordinating and producing the agenda. May arrange WebEx capability if needed. Prepares meeting minutes, logs and materials and distributes in a timely manner.
• Provides data entry support, typing and transcription as needed. Maintains accurate filing system to ensure timely retrieval of information. Prints, makes copies of materials as needed. Schedules appointments and follows up as needed.
• Provides administrative support for routine or special projects and tasks as assigned, which may include gathering and assisting in compiling financial or statistical data.
• Schedules supervisor's appointments and assists in maintaining and updating daily calendar of assigned staff. May coordinate travel arrangements including flight, hotel accommodations, conference registration, itineraries and expense reimbursements.
• Types memoranda, policies, committee minutes, manuals, letters, forms, procedures, and other documents as directed. Initiates other documents and correspondence as appropriate.
• May provide back-up support to other office staff by performing their job responsibilities when required to ensure office procedures run smoothly.
• Participates in meetings and on committees and represents the department and MedStar in outreach efforts. Participates in multi-disciplinary quality and service improvement teams where needed or identified.

Minimum Qualifications

Education

High School Diploma or GED required or equivalent required and business courses required and Associate's degree preferred or administrative / secretarial training preferred and CONSIDERATION WILL BE GIVEN TO AN APPROPRIATE COMBINATION OF EDUCATION / TRAINING AND EXPERIENCE. required

Experience

1-2 years 2 years clerical / office experience preferably in a healthcare setting supporting a leader / administrative function required

Knowledge, Skills, and Abilities

Transcription and typing skills. Demonstrated proficiency in the use of word processing, spreadsheet, and presentation software applications in a Windows environment. High level of professional verbal and written communication skills. Excellent interpersonal communication and customer service skills, and good telephone etiquette.

This position has a hiring range of $20.17 - $35.04