Senior Student Program Coordinator (9732)

Job Posting Title :

Senior Student Program Coordinator (9732)

Hiring Department :

Cockrell School of Engineering

Position Open To : All Applicants

Weekly Scheduled Hours :

40

FLSA Status : Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Job Details : General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

Purpose

The Co-op Program Coordinator is responsible for the management of the Cooperative Engineering Education Program which includes course facilitation, grading, student tracking, employer relations, marketing, and more. Additionally, this position will serve as a career advisor for the Engineering Career Assistance Center, delivering first-rate career services for Cockrell School of Engineering students and alumni

Responsibilities

Manage the enrollment, assignment of coursework, and grading for three co-op cohorts at any given time

Promote co-op program and opportunities to students via digital / paper media and information sessions

Recruit employer partners to offer co-op positions and grow the size of the program

Collaborate with multiple campus partners, staff, and faculty to ensure seamless transition of students from school to work and vice versa

Conduct individual advising sessions to help students / alumni make informed career decisions and to aid in preparation of job application materials

Deliver career workshops and topical outreach presentations to general and targeted student populations

Facilitate a First-Year or Transfer-Year Interest group with the aid of a student mentor by sharing school resources and ease students to campus life

Assist with logistical and administrative details for career fairs, office-related events, and departmental events

Produce marketing, promotional materials, and social media content for owned programs

Coordinate additional programs which may include supervising student staff, tracking graduate accommodation via first destination reports, etc.

Other duties as assigned

Required Qualifications

Bachelor's degree and five years of experience coordinating student programs.

Demonstrated ability to work with and support students.

High energy, team player with strong verbal and written communication skills and organizational skills.

Excellent interpersonal skills; ability to communicate with all levels of constituents : students, employers, faculty and other staff members. Demonstrated professional demeanor.

Proven ability to take ownership of programs and innovate new ideas for continuous improvement.

Able to work independently and in teams with overlapping projects.

Solid proficiency with standard applications in Microsoft Suite (Word, Excel, PowerPoint, Outlook) and Google Suite.

Quick learner of online and technology tools such as online databases, platforms, and applications.

Familiarity with video and web conferencing software such as Zoom and Microsoft Teams.

Strong attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree and three years or more years of experience coordinating student programs.

Able to work in a multi-faceted environment with tightly scheduled programs and deadlines.

Appreciation for and knowledge of engineering / STEM education and knowledge of The University of Texas at Austin and the Cockrell School of Engineering.

Knowledge of UT Austin undergraduate student processes and relevant administrative systems.

Experience coordinating program with academic or experiential components.

Experience in career services.

Salary Range

$53,000 + depending on qualifications

Working Conditions

Work is performed in a standard office environment.

Work outside of normal business hours may be required on a periodic basis during peak periods or for special events.

Work Shift

Standard work schedule is Monday - Friday, 8 : 00 a.m. - 5 : 00 p.m.

Work outside of normal business hours may be required on an occasional basis during peak periods.

Required Materials

Resume / CV

Letter of interest

3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.