Administrative Assistant

Administrative Assistant

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Detroit, Michigan. This long-term contract position offers an excellent opportunity to provide essential administrative and project management support to the Development team, which collaborates with volunteer auxiliary and support groups. The ideal candidate will thrive in a fast-paced environment, managing multiple tasks with precision and professionalism.

Responsibilities :

Provide comprehensive administrative support to the Development team, ensuring smooth daily operations.

Coordinate and schedule internal and external meetings, including booking conference rooms and arranging catering services.

Manage budgets and expense reports, including processing expenses and contracts using Certify.

Support event planning and logistics, such as coordinating data pulls, ticketing, and vendor arrangements.

Submit requisitions, purchase orders, and work orders for facilities maintenance through online systems.

Assist with mail merges, printing tasks, and organizing mailings for letters, invitations, and other communications.

Collaborate in planning and executing events, providing hands-on support as needed.

Prepare and summarize meeting agendas and record detailed minutes for distribution.

Requirements :

Proficiency in Microsoft Word, Excel, Outlook, Teams, and database management tools.

Exceptional organizational skills with strong attention to detail.

Excellent written and verbal communication capabilities.

Ability to manage multiple projects simultaneously while adhering to tight deadlines.

Strong problem-solving and prioritization skills, especially in high-pressure situations.

Team-oriented mindset with the ability to work effectively with volunteers and colleagues.

Self-motivated and capable of working independently with minimal supervision.

Willingness to work outside standard office hours, including evenings and weekends when required.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.