Library Associate

NYBG J ob Description

Title Reports t o

Library Associate

Head of Acquisitions & Technical Services

Position Summary :

The Library Associate is responsible for the processing of materials received by the Library in physical and electronic forms. They work with other Library staff to ensure accurate receipt of materials on subscription and exchanges, gather statistical information about the collections, assist with stacks maintenance, and assist with reference / circulation desk coverage.

Specific Duties & Responsibilities :

Oversee processing of all new library materials, including labeling, barcoding, and stamping.

Check in, process, and label all serial issues received. Includes nursery catalogs, index seminum, and active print subscriptions and exchanges.

Run weekly claims reports, track publication delays, contact vendors and exchange partners for replacement of late or missing issues; communicate with vendors to resolve problems; identify and correct discrepancies.

Work with colleagues to identify and update records for title changes and other bibliographic updates, and to ensure that holdings information for electronic serials is accurate.

Maintain statistics for print and electronic serials and exchange activities including number of items received, linear feet per year and number of electronic links added.

Maintain vendor and exchange partner contact information including address, emails, telephones; maintain accurate and current holdings statement for print issues; edit holdings statements to conform to current national standards for serials description; close receipt cards and check-in records for cancelled or ceased titles; liaise with NYBG Press and Springer Nature to obtain missing issues.

Compare physical holdings on shelf with database records; adjust records as needed.

Upload PDF versions of electronic publications to Sierra ILS as permitted by copyright law.

Serve as liaison with the Conservation Department; coordinate the workflow of materials needing conservation treatment.

Assist with regular stacks maintenance, including shifting and shelving.

Cover the reference / circulation desk occasionally.

Assist other projects as needed.

Qualifications :

Experience with online library systems, bibliographic utilities and other database systems very helpful.

Strong attention to detail and excellent organizational and problem-solving skills.

Good critical judgement.

Excellent verbal and written communications skills; effective interpersonal skills.

Proficiency in Microsoft Office required.

Ability to work in a collaborative environment and to work with other library staff; ability to adapt to evolving work situation.

Reading knowledge of foreign languages and background in natural sciences helpful but not required.

College degree; previous library experience a plus; library school students are encouraged to apply.

Physical Demands & Work Environment :

While performing the duties of this position, the employee is required to , at minimum, sit at a desk for extended periods, climb ladders, lift boxes up to 25lbs, and push loaded book carts. Work under low, moderat e or loud work conditions .

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Baseline Work Schedule :

Monday- Friday 9am-5pm

The salary for this position is $46,000.

Please include a cover letter.