Administrative Assistant, Estimating & Project Management

Description : KCI, Incorporated (a member of the Tsubaki Group) is an original equipment manufacturer providing a broad range of automated solutions for diverse markets and industries worldwide. We are recognized for developing unique, automated processes in automotive assembly as well as for being the nation’s leading manufacturer of insulation process equipment. Essential Duties and Responsibilities : The essential duties and responsibilities of this job are included but not limited to this job description – other tasks may be assigned and expected to be performed. Coordinates the collection of documents with Estimators to assemble customer quotes. Responsible for managing quote files. Assembles quotation binders, printing documents, plotting drawings. Maintains sub-contractor and sub-fabricator contact lists. Prepares and manages all required customer forms and templates Prefills customer forms and templates. Downloads customer specifications and load into proposal folders. Verifies accuracy of Customer Pricing forms and links to various sources. Maintains email communication logs to ensure accuracy in the preparation of quotes. Works with Estimating and Project Management to write proposals and assist with document management. Assists Project Management team with document management. Cross train as backup for Reception duties including greeting guests and incoming mail processing. Assists with company events including luncheons, holiday celebrations and town hall meetings. Assists with planning and day-of executive and client visits including meeting room prep, catering and other details. Complete other tasks or projects as assigned. Requirements : High School diploma required : Associate degree preferred. Minimum 3 years in an administrative support role, preferably in a construction or manufacturing firm. Advanced intermediate knowledge of Microsoft Excel, Word, Outlook and Acrobat DC. Navigational knowledge of AutoCAD and Inventor preferred, but not required. Strong editing, proofreading, math and research experience required. Excellent attention to detail; editing, proofreading, critical thinking, and research. Ability to prioritize work and meet deadlines. Ability to work independently and collaboratively with a team. Excellent verbal and written communication skills with the ability to communicate with all levels of customers and employees. Maintain a high emphasis on excellent customer service. Learn more about U.S. Tsubaki at : www.ustsubaki.com / careers U.S. Tsubaki offers a competitive compensation and benefits package, including health benefits effective on date of hire, dental and vision benefits effective on the first of the month following date of hire, Paid Time Off ("PTO"), 10 paid holidays, generous 401(k) match and profit sharing, annual bonus potential, life insurance, short and long-term disability, flexible spending accounts, commuter benefits, education reimbursement, home and auto insurance discounts, and pet insurance. The estimated salary range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on location, skills and expertise, experience, and other relevant factors. Tsubaki is an Equal Opportunity Employer - Minorities / Females / Veterans / Disability CC22 PI005247dd2f1c-25448-38465149