Accounting Assistant

Accounting Specialist

GreenLeaf is a rapidly growing business unit of The Chefs' Warehouse, distributing the highest quality, local and sustainable produce and specialty foods to exceptional chefs in Northern and Southern California, Reno / Tahoe, and other regions coming soon.

We believe in having a passion for our products and customers. We work hard to deliver excellence and continuous improvement in everything we do.

Essential Duties and Responsibilities :

• Generate, verify, and distribute customer invoices accurately and on time.
• Monitor aging reports, follow up on past-due accounts, and conduct collection activities while maintaining professionalism.
• Reconcile customer accounts, resolve unapplied or misapplied payments, and maintain accurate AR transaction records.
• Prepare and distribute AR reports to management.
• Assist with month-end close and ensure compliance with internal controls and financial policies by providing accurate documentation and account analysis to support internal and external audits.
• Verify that all inventory and overhead invoices are reviewed and approved by the appropriate department managers.
• Process incoming payments (checks, ACH, wire transfers, and credit cards), accurately apply them to customer accounts, send payment confirmations via email, fax, or mail, and communicate with customers to resolve billing and payment-related issues.
• Support inventory control by participating in cycle counts and physical inventory alongside operations and finance teams, and by monitoring daily inventory transactions to identify and investigate discrepancies.
• Support audits, month-end close processes, and other projects assigned by leadership.

Qualifications : Skills and Qualifications :

Education :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and / or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Perks & Benefits :

The Chefs' Warehouse is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, pregnancy, gender identity or any other characteristic protected by applicable federal, state, or local laws. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. We are dedicated to building an inclusive and diverse workforce.