Executive Assistant

Job Description

• High School diploma and 4-6 years of experience in providing secretarial and administrative support to executives at a senior vice president / department head level in a major function within a large financial planning, investment management or other financial services environment.
• Provides the full spectrum of support to two or more SVPs within the Technology organization
• Maintains confidentiality
• Provides executive support including answering telephones; assisting visitors; and resolving and / or referring a range of administrative problems and inquiries
• Schedules and coordinates meetings, events, lunches, interviews, appointments and / or other similar activities, which may include coordinating travel and lodging arrangements
• Responsible for the procurement of office supplies and kitchen supplies, which includes unpacking and backfilling the kitchen and supply cabinets on the organizations floor
• Assist with hoteling issues that may arise throughout the day within the executive’s organization. This may include but not limited to physically going to a workstation on the floor and troubleshooting the issue, correcting the issue with known fixes, reaching out to End User Support for replacement of equipment, etc
• Submit expense reports weekly and reconcile Corporate American Express accounts of the executives
• Sorts, screens, reviews and distributes incoming and outgoing email
• Build strong professional relationships with colleagues within the IT Admin Team and within the firm

Knowledge of :

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