Public Records Specialist

Public Records Specialist

Target Hiring Range : $20.61-$21.43

The individual will work closely with all divisions and will be responsible for responding in a reasonable amount of time to all public records requests. Must keep apprised of all legislation related to Ohio Public Records laws and will ensure compliance. Individual will serve on a team as the Sheriff Offices' point of contact for citizens, outside entities and internal employees who may be requesting public records.

Individual must have high school diploma or equivalent. Bachelor's Degree, experience in public records and statute highly preferred. Must have a valid Ohio Driver's License and a clean criminal record. Candidate must possess strong communication skills and embrace a highly collaborative, solution-based team approach to problem-solving and task completion. This position reports to the Public Records Supervisor.

Essential Job Functions : Handles all public inquiries regarding public records; Sits on committees to review Ohio public record laws and compliance; Ensures compliance with all requests for public records; Answers and directs telephone calls; Receives, enters, files, sorts, scans, posts and maintains documents, log forms and records; Distributes information as necessary; Distributes Sheriff's Office reports internally and to the public upon request; Picks up and delivers reports, correspondence and legal documents to local courts and agencies; Performs typing, word processing and related computer operations; Processes and distributes incoming and outgoing documents and correspondences; Completes monthly reports as necessary; Faxes and copies materials as requested; Other duties as assigned by the Sheriff or designee

Non-Essential Job Functions : Performs related essential and non-essential functions as needed. Participates and assists with a variety of special projects as requested.

Equipment : Ability to use the following equipment : computer and related office software, printer, copier, multi-line telephone, fax machine, and other modern office equipment necessary to perform duties.

Critical Skills / Expertise :

• Expert level knowledge of Ohio Revised Code 149.43, including public records rules and regulations
• Ability to follow established policies and procedures
• Ability to establish relationships between local courts and other local government agencies;
• Ability to operate a multi-line telephone system and other standard office equipment;
• Ability to communicate effectively, both orally and in writing;
• Ability to work on multiple projects simultaneously;
• Ability to develop working rapport with Office personnel and representatives of both private and public entities and government agencies;
• Ability to follow oral and written directions;
• Ability to maintain confidentiality of information and records;
• Ability to organize, prioritize, and plan work / tasks with co-workers;
• Ability to transcribe information, type accurately and at moderate speed, read, write and spell common vocabulary;
• Ability to work independently and in a group while achieving results;
• Ability to work effectively with the public, other law enforcement and government agencies;
• Knowledge of the Sheriff Office policies, procedures, practices and guidelines and the ability to apply as they relate to the assigned duties;

Typical Duties Carried Out :

Physical Effort and Work Environment :

Physical Requirements : The physical requirements of the position are identified as sedentary work, which may require the lifting of up to twenty-five (25) pounds.

Physical Activity : The physical activities of the position are typing, talking, hearing, listening, reaching and walking.

Visual Activity : The minimum visual activity of the job is close to the eyes, and requires viewing a computer terminal and proofreading information.

Job Location : The minimum work conditions for the position indicate that the individual is not exposed to adverse environmental conditions.

Equal Opportunity Employer M / F / D / V