Correction Records Management Officer BORM 20082855

Correction Records Management Officer

Organization : Rehabilitation & Correction - Operation Support Center

Agency Contact Name and Information : Cheryl.Carter@drc.ohio.gov

Work Location : DRC Central Office-Franklin, 4545 Fisher Road, Columbus 43228

Primary Location : United States of America-OHIO-Franklin County-Columbus

Compensation : $22.96

Schedule : Full-time

Classified Indicator : Classified

Union : OCSEA

Primary Job Skill : Records Management

Technical Skills : Basic Documentation, Data Visualization, Clerical & Data Entry, Criminology / Criminal Justice, Administrative support / services

Professional Skills : Adaptability, Attention to Detail, Critical Thinking, Time Management

Job Description : What You'll Do (BORM) :

• Requires considerable knowledge of records management in order to review inmate records to ensure compliance with sex offender registration laws and DNA testing requirements
• Operates law enforcement computer systems (e.g., law enforcement automated data system (LEADS) and Offender Watch and computer terminals to receive and transmit confidential information)
• Research LEADS for pending warrants and detainers
• Advises inmates of pending detainers and prepares necessary documentation for speedy trial when requested in accordance with Interstate Agreement on Detainers (TAD) and / or Ohio Revised Code
• Authorizes release of inmates to temporary custody of local courts and out-of-state agencies under TAD
• Utilizes Out to Court Management system
• Serves as liaison between institution staff and law enforcement to schedule transports for court hearings
• Maintains and updates inmate records by scanning information to OnBase document management system
• Enters information into DOTS Portal as needed; enters appropriate status and reason codes into DOTS Portal
• Maintains correspondence with other agencies and responds to inmate inquiries Completes other record office functions as assigned
• Attends meetings, trainings and conferences
• May give presentations and conduct training
• Responds both verbally and in writing to questions and concerns
• Works on special projects and / or committees as assigned

Qualifications :

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality). -Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills : Records Management

Technical Skills : Criminology / Criminal Justice, Clerical & Data Entry, Administrative support / services, Basic Documentation, Data Visualization. Professional Skills : Adaptability, Attention to Detail, Time Management, Critical Thinking, Active Learning.

Application Procedures :

If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and / or interview.

The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.

Pre-Employment Drug Testing : All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Pre-Employment Background Investigation : The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. The Ohio Department of Rehabilitation and Correction is prohibited from hiring : Individuals under a federal or state weapons disability if the position requires firearms certification / recertification and use; Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent; Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism; Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.

ADA Statement : Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace : The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana / non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.