Accounting Assistant

Accounting Assistant

We are seeking a detail-oriented and proactive Accounting Assistant to join our dynamic team. This role involves handling various accounting tasks such as accounts payable, accounts receivable, and payroll. The ideal candidate will have a strong background in bookkeeping and be proficient in accounting software to ensure accurate financial reporting and compliance.

Responsibilities

• Handle accounts payable and accounts receivable, including communication with vendors and customers.
• Enter payroll data and reconcile with the payroll vendor.
• Perform accounts receivable collections and request payments from customers.
• Enter and manage accounts payable invoices.
• Reconcile cash balances weekly and review cash requirements for prompt payment of invoices.
• Prepare and file monthly, quarterly, and annual tax returns.
• Prepare monthly and yearly financial statement reconciliations.
• Manage company credit cards and enter job setup, reconcile change orders, and handle subcontractor setup.
• Maintain accurate and up-to-date project status schedules and generate weekly project status reports.
• Provide support for permitting, research, and client relations.
• Investigate and create project information documents for project bidding and costs.
• Enter time and material data into Spectrum software for client billing and report generation.
• Coordinate with the outsourced IT company for IT updates and maintenance.
• Work on miscellaneous projects such as website maintenance, workflow streamlining, and automation.
• Maintain and order office supplies and perform other assigned tasks.

Essential Skills

Additional Skills & Qualifications

Work Environment

The position requires working Monday through Friday in the office, with some remote work flexibility. The work environment is supportive and offers opportunities for professional growth. Employees receive benefits such as Paid Time Off (PTO), paid holidays, health, dental, vision, and life insurance, as well as a 401k plan with company matching.

Job Type & Location

This is a Contract to Hire position based out of Whitestown, Indiana.

Pay and Benefits

The pay range for this position is $23.00 - $28.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type

This is a fully onsite position in Whitestown, IN.

Application Deadline

This position is anticipated to close on Oct 21, 2025.