Event Accountant

Job Description

Job Description

POSITION DESCRIPTION

The Event Accountant is responsible for compiling, auditing and reconciling financial information / data to obtain the highest profitability level possible for travel programs on an interim and fiscal year end basis.

ACCOUNTABILITIES & PERFORMANCE EXPECTATIONS

• Review and authorize billings received from vendors to determine accuracy and applicable handling of charges. Maintain supplier relationships and secure an outstanding credit rating through timely settlement of discrepancies and payment.
• Review and be fully aware of all aspects of the air ticketing on travel programs to ensure correct billing to client.
• Create professional, accurate and complete final bills to the clients for travel programs. Billing must adhere to departmental standards of format.
• Determine and assess surcharges, administrative fees and additional charges billable to clients based on whether or not contractual agreements with the client have been achieved.
• Negotiate with suppliers on billing discrepancies to ensure accuracy, fairness and obtaining the highest profitability level possible for the company.
• Complete final accounting spreadsheet analysis to report accurate revenue, expense, and contribution margin figures. Assemble financial information as it relates to a specific request or Event Operations program and communicate to Accounting Leadership, Event Operations staff, client contact and other appropriate personnel.
• Review costing spreadsheet (from Event Operations) to determine accuracy and completeness. Advise Event Operations on unique costing and spreadsheets for foreign exchange rate programs. Determine appropriate exchange rate resulting in either an additional charge and / or refund to client. Research and report client financial history to Event Managers to aid them with future pricing.
• Assist the manager and Accounting Leadership with monthly general ledger reconciliations as assigned and prepare appropriate worksheets for review by outside auditing agency.
• Assist Accounts Receivable Accountant with travel client accounts receivables. Collect overpayments or amounts due from suppliers. Create and distribute client invoices for final balance due once the final bill is complete.
• Analyze system and procedural needs and make enhancement recommendations to Manager and Accounting Leadership

POSITION REQUIREMENTS

To perform this job successfully, an individual must be able to complete each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and / or ability required.

ITA Group, Inc. is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Company will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Company.