Senior Administrative Assistant - Private Equity

Senior Administrative Assistant

We currently have an opportunity for a Senior Administrative Assistant (SAA) to support our Private Equity team. As the Senior Administrative Assistant, you will perform a variety of support duties for the Private Equity professionals and other groups. The Private Equity team focuses on managing current investments, seeking new investment opportunities and following market trends.

The work performed will include a broad range of responsibilities involving the handling of confidential information. You will exercise considerable initiative, judgment and discretion in completing assignments; perform tasks in a timely manner, with great attention to detail and know how to prioritize accordingly. As the SAA, you will communicate messages with great accuracy and value the urgency of certain duties as well as maintain confidentiality and professionalism at all times. You will anticipate needs and follow up to make sure tasks are completed in a satisfactory manner.

Responsibilities

What you will do :

• Performs a range of operational support activities for the company including compiling reports, furnishing information to internal and external parties
• Maintain and update the deal tracker. This includes entering and organizing deal data, managing the tracker in Excel, and preparing regular updates or summary reports for internal distribution
• Provide back-up support to other Private Equity Executives and their Administrative Assistants.
• Coordinates travel and prepares itineraries : Adapts and maintains availability to respond to extensive logistical changes
• Provides administrative support functions including :
• Meeting arrangements (reserves conference rooms, arranges catering orders, guest security clearance, and restaurant reservations)
• Calendar management and updating Outlook Contacts
• Conference call scheduling in all time zones; setting up WebEx, video conferencing capabilities
• Phone call screening
• Expense report processing
• Organize and file all paperwork related to corporate deals; file electronically
• Basic administrative functions such as arranging courier services, mail packages, using office machines to print and scan
• Must be well versed in Microsoft Outlook and Excel and have strong internet research skills
• Coordinate bill payment with the accounting department for outside consulting services
• Provides occasional personal support to executives, ensuring both business and personal priorities are handled efficiently

Qualifications

We want you on our team because you