Administrative Assistant

About Pacific Health Group

At Pacific Health Group, we are at the forefront of revolutionizing healthcare. You will play a vital role in this mission. We are dedicated to improving health outcomes by addressing social determinants of health and coordinating comprehensive community-based services, particularly through our programs. If you are passionate about making a difference and have the skills to lead in this dynamic environment, we invite you to join our team.

Overview

As an Administrative Assistant at Pacific Health Group, you will provide essential support to the Operations team, ensuring daily office activities run smoothly and efficiently. You will manage communications, assist staff and visitors, and maintain accurate records and schedules. This role is ideal for someone who is highly organized, detail-oriented, and motivated to contribute to a mission-driven organization committed to improving healthcare access.

Responsibilities

Administrative & Communication Support

• Answer and route incoming phone calls and emails with professionalism, ensuring inquiries are addressed promptly and accurately.
• Draft, edit, and format correspondence, memos, and meeting materials that reflect PHG’s values of clarity, accuracy, and professionalism.
• Monitor shared inboxes and ensure timely, appropriate responses to internal and external inquiries.
• Serve as the first point of contact for staff, visitors, and vendors, creating a welcoming and professional environment.
• Work alongside the executive team to provide administrative assistance, support special requests, and help execute leadership priorities.
• Greet and provide support for members, prospects, and visitors during office visitations, ensuring a positive and professional experience.

Scheduling & Coordination

Data, Records & Reporting

Office Operations & Financial Support

Confidentiality & Professionalism

Other duties as assigned, not limited to the responsibilities outlined above.

Requirements

Core Skills :

Technical Skills :

Experiential Skills :

Preferred :

Culture & Mission Alignment

We are looking for team members who embody Pacific Health Group’s core values :

Benefits

Time Off & Leave

Health & Wellness

Financial & Professional

Culture & Perks

Equal Opportunity Employer

Pacific Health Group is an Equal Opportunity Employer. We are committed to creating an inclusive and equitable workplace where all individuals are treated with dignity and respect. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity or gender expression, sexual orientation, national origin or ancestry, citizenship status, physical or mental disability, medical condition (including cancer and genetic characteristics), age (40 and over), marital status, military or veteran status, genetic information, or status as a victim of domestic violence, assault, or stalking. We value diversity in all forms and encourage individuals from historically underrepresented communities to apply.

Job Application & Offer Disclaimer

Pacific Health Group is committed to maintaining a transparent, lawful, and secure hiring process in compliance with California labor laws and employment standards. No candidate will be offered employment without meeting the required qualifications and skillset for the position and successfully completing all steps of our recruitment process, which include :

AI & Human Interaction (HI) in Recruitment

Pacific Health Group is committed to fairness, equity, and transparency in our hiring practices. We use AI (Artificial Intelligence) tools to help match candidate resumes against our job descriptions, focusing on qualifications, skillsets, and location.

All resumes that meet these criteria are then reviewed by HI (Human Interaction) — our recruiting and HR team. Pacific Health Group remains true to our Equal Employment Opportunity (EEO) statement, ensuring that every candidate is given fair and consistent consideration.