Residency Program Coordinator

Residency Program Coordinator

As Mount Sinai grows, so does our legacy in high-quality health care. Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24 / 7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring : The Sinai Way

Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

Position Responsibilities :

• Downloads Electronic Residency Application Service (ERAS) applications and establishes procedures with program director for review and screening of applications.
• Interacts with doctors, fellows, administrators and institutional and regulatory agencies to ensure correct placement of resident physicians.
• Acts as liaison between residents and program directors, residents and faculty and program director and Graduate Medical Education (GME) personnel.
• Responsible for updating program and resident records through the Accreditation Council for Graduate Medical Education (ACGME) Accreditation Data System to ensure compliance with departmental policies and procedures and residency / fellowship program requirements such as preparing summaries of resident training for each resident who just graduated. Also, updates trainee information for organizations requesting it.
• Inputs current resident and fellow data into GME track.
• Schedules and monitors semi-annual review of residents with Program Director and Associate Program Director. Responsible for the residency management system MyEvaluations, which includes resident evaluations, conference scheduling and attendance, entering ACGME milestones as well as maintaining compliance with all other ACGME requirements.
• Reconciles annual budget forecast to be fiscally responsible for residency. Processes expenditures from resident education fund.
• Prepares with Program Director requests for additional house staff funding to institutional officials.
• Ensures compliance with ACGME policies and procedures pertaining to their program for GME Review Committees to prepare for ACGME site visits.
• Develops action plans for correction of areas of noncompliance as identified by the internal review, Residency Review Committee (RRC) site visit, and / or other mechanisms with Program Director.
• Maintain accurate and complete program files in compliance with institutional records retention policies for current residents and alumni.
• Ensures resident and fellow certifications are up-to-date to remain compliant with ACGME and institutional requirements.
• Prepares annual and weekly rotation schedules for program and provides biweekly report to GME office for payroll purposes.
• Coordinates student rotational experiences within the training program.
• In conjunction with Marketing team, updates MSMC medical education website platform with current information on training programs, deadlines, contact information and match numbers.
• Maintains and participates in annual surveys (AMA-FREIDA, webADS, etc.) and develops statistical information related to house staff and Graduate Medical Education.
• Assists Vice President and Program Director with preparation of periodic ACCME accreditation reports.
• Responsible for the organization of the resident library and teaching materials, as well as ordering new educational materials.
• Effectively and efficiently supports residency programs with 20 or more residents.

Qualifications :

Benefits :

We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs. Our robust employee benefits package includes :