Assistant to the Property Manager

Job Description

Job Description

Benefits :

401(k)

Company parties

Free food & snacks

Were excited to offer a great opportunity to join our team as an Assistant to the Property Manager. We are a thriving HOA property management company, with almost 30 years of experience in HOA Property Management, seeking a cheerful, dedicated, and energetic individual.

As our Assistant to the Property Manager, you will play an important role in the day-to-day operations, assisting the Property Manager with managing homeowner associations in accordance with The Declaration, Rules & Regulations, and applicable municipality, state & federal laws.

Responsibilities :

• Respond to questions from Owners or Residents and answer incoming phone calls.
• Upload and manage associations with MC Web Portals or the association web portal as required.
• Manage parking programs and stickers.
• Receive, process, follow up and close out work orders as determined by the Property Manager and / or Board Members.
• Issue & follow up on homeowner / property compliance / violations as determined by the Property Manager and / or Board Members.
• Fulfill property inspections as requested.
• Schedule in-person or Zoom meetings for the Association Meetings.
• Assist Property Manager in preparing Board Packets as needed.
• Request proposals, prepared contracts as needed.
• Analyze specifications and rates as supplied by the vendors and provide recommendations.
• Prepare and process monthly, quarterly & annual mailings and mailing agendas with the Property Manager.
• Prepare and file homeowner communication as requested.

Requirements :

• 1-2 years of experience in customer service
• Experience as an assistant property manager is a plus.
• Willingness to obtain community association managers license is a plus.

Key Competencies :

• Communication
• Integrity
• Critical Thinking
• Self-Motivated
• Organization

Job Type : Full time

Pay : $18 - $20 per hour with additional compensation opportunities

Benefits : Free life insurance after 90 days, access to group health plan, fully stocked kitchen, generous holiday schedule with paid time off