Events Planner
DanceOne(Multiple States), USjob_description.job_card.30_days_ago
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job_description.job_card.job_descriptionRemote position with typical business hours of 8 : 00 AM–5 : 00 PM, Monday through Friday. Availability for occasional weekend work during events or peak periods may be required. VP of Events Job Function : Event Planning Job Level : Individual Contributor with Decision-Making Authority Travel : This role requires frequent travel, typically 10% of the time, to work onsite at events. Travel usually occurs Thursdays through Sundays, involving air travel and sharing hotel accommodations with assigned company associates. Availability to work and travel throughout the regular season (October-May) and during summer events (mid-June to the end of July) is required. $45- $52K / annual Step into the spotlight and make every move count. Join DanceOne and lead the rhythm of success! DanceOne is a renowned organizer of national and international dance events and competitions. With a commitment to promoting excellence, innovation, and community in the dance industry, we bring together dancers, choreographers, instructors, and enthusiasts from around the world to celebrate the artistry and athleticism of dance. Our events showcase a diverse range of dance styles, including contemporary, hip-hop, ballet, jazz, tap, and more, and provide participants with opportunities for growth, recognition, and networking. Our passion for dance drives us to create unforgettable experiences for dancers and enthusiasts worldwide. Competitive Salary : $45,000-$52,000 Quality Medical, Dental, and Vision Coverage, along with options for FSA, HSA, and other supplementary insurance plans Employee Assistance Program (EAP) : Confidential 24 / 7 support, including counseling and work-life resources, to promote employee well-being 401(k) with generous employer match Company-paid holidays and generous time off The opportunity to ignite the stage and shape the future of dance events worldwide! The DanceOne team is seeking a detail-oriented and motivated Event Planner who exercises discretion and independent judgment in coordinating and executing large-scale events with more than 500+ participants. This role combines vendor negotiation, client interaction, logistical oversite, and decision-making. The ideal candidate thrives in a fast-paced environment and demonstrates leadership, operational expertise, professionalism, and adaptability to deliver flawless events to our clients. As an Event Planner you will collaborate with internal teams and external vendors to ensure events run smoothly. Serve as the primary liaison with hotel partners and vendors for multi-city events with 500- 1000+ attendees with an average budget of $500K+, and making determinations on room blocks, rates, rebates, and concessions within approved budgets Exercise discretion and independent judgment in negotiating vendor agreements, prioritizing competing event needs, and resolving conflicts. Support budgeting and auditing by reviewing contracts, processing invoices, tracking payments, accountability for accuracy and timeliness. Support Senior Event Planners by overseeing specific aspects of multi-day events, including vendor coordination, scheduling, and onsite issue resolution. Assist with venue research, including contract reviews and logistical planning. Track hotel block pickup reports weekly and assist in securing overflow hotel rooms as needed. Oversee hotel reservations and communications on EventPipe, making the majority of related decisions for the events. Review and summarize post-show notes to improve future events and share with VP. Compile vendors contact lists, ensuring they are accurate and up to date, with highlights on suitability for specific cities. Maintain and organize Google Drive files for the current and upcoming seasons, ensuring compliance with internal protocols. Collect and reconcile missing rebates and hotel points, resolving discrepancies directly with hotels and agencies. Prepare for new event seasons by creating booking links, testing room blocks, and developing checklists. Provide guidance and direction to seasonal staff and contractors during event execution. Bachelor's degree in Event Management, Marketing, or a related field (preferred but not required). Minimum of 2-3 years of experience in event planning, staff coordination, or related roles. Prior experience in entertainment, music, live theatre, or live production industry is highly preferred. Knowledge of the dance convention business is a huge plus! Professionalism in communication, including speaking, writing, and appearance, with the ability to maintain confidentiality. Experience working with children or in child-focused environments is strongly preferred. Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment. Availability to travel and work weekends is required. Remote, Monday–Friday, 8 : 00 AM–5 : 00 PM. Occasional weekend work during events or peak periods. Frequent travel (10%), Thursdays–Sundays, for onsite event support. Physical requirements include computer screen time, sitting, standing, walking, bending, pushing / pulling, and lifting to 30 lbs. unassisted. Contemporary work environment with indoor work, sharing work areas with others. Positive and energetic attitude thriving in a fast-paced and sometimes ambiguous environment. Ability to be social with internal and external business associates, providing high-level customer service. Exposure to loud music and dark work areas with professional lighting during events. Accommodations per the Americans with Disabilities Act will be offered through an interactive process with both employee and management participating. If you are a dynamic and result-driven individual with a passion for the dance industry and a desire to make a meaningful impact, we invite you to join our team at DanceOne. DanceOne is an equal-opportunity employer and is committed to providing a workplace that is free from discrimination of any kind. We celebrate diversity and are dedicated to creating an inclusive environment for all employees. We comply with all applicable federal, state, and local laws governing nondiscrimination in employment. We appreciate the interest of recruitment agencies in partnering with us to fill our open positions. However, currently, we are not accepting submissions from agencies or third-party recruiters. Powered by JazzHR
Job Description – Event Planner Employment status :
- Regular, full-time 40+ hours a week, salaried exempt.
Typical work schedule, Corporate :
Reports to :
Salary Range :
To learn more about DanceOne, please visit DanceOne. What We Offer :
What We Are Looking For :
In This Role, You Will :
Your responsibilities will include but are not limited to :
What You Need :
Typical Work Schedule and Travel :
Physical, Community & Environment :
Join Us :
Apply now to be part of a vibrant and innovative company that is shaping the future of dance events and competitions worldwide.
All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by law.
All candidates must apply directly through our company's official channels.
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Event Planner • (Multiple States), US
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