Administrative Assistant to Director | Part time- 20 hours weekly | Day

Administrative Assistant

This position will be a Monday - Friday position with some flexibility on start / end times within regular business hours.

In support of the Director and their area(s) of responsibility, the Administrative Assistant provides clerical and administrative support for departmental daily activities. This may include all or some of the following : clerical support by preparing reports, processing payroll, handling requests for information, scheduling meetings and / or events, billing and preparing correspondence.

Two years of formal training or education beyond high school level or an equivalent combination of education and experience; Associate's degree preferred.

None required.

Demonstrated ability to effectively and positively interact with a multidisciplinary staff, patients and others. Demonstrated ability to perform as a member of a team. Knowledge of medical terminology and skills in multi tasking, critical thinking and problem solving. Proficient in Microsoft Office applications. Knowledge of Physician Portal preferred.

Responsibilities

• Schedules and coordinates appointments for leadership staff. Coordinates meetings, education / training, and travel arrangements.
• Creates and maintains databases, filing systems, documents and data for department specific processes and protocols.
• Provides guests, customers, and staff with assistance by greeting them, in person or on the telephone; answering or directing inquiries.
• Assists with preparation and updating of reports, presentation materials, publications, web sites, and Grants, as required.
• Enters coding and billing for services rendered (Service Activity Logs) by Providers.
• Performs bi-weekly payroll submission and tracks employee paid time off benefits.
• Participates in, and supports assigned department and hospital meetings, committees and functions.
• Orders and maintains office supplies and ensures maintenance of office equipment.
• Takes ownership and responsibility for individual performance goals.
• Organizes and maintains systems. Files correspondence and other records.
• Performs job specific competencies and other duties as assigned.

Concord Hospital is an Equal Employment Opportunity employer. It is our policy to provide equal opportunity to all employees and applicants and to prohibit any discrimination because of race, color, religion, sex, sexual orientation, gender, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status.

Applicants to and employees of this company are protected under federal law from discrimination on several bases. Follow the link above to find out more.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, you may contact Human Resources at 603-230-7269.

The physical demands and characteristics of the work environment described here are representative of those that will be encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Dictionary of Occupational Titles Material Handling Classification is SEDENTARY. The employee must regularly lift, carry or push / pull less than 10 pounds, frequently lift, carry or push / pull less than 10 pounds, and occasionally lift, carry or push / pull up to 10 pounds.

While performing the duties of this job, the employee is regularly required to do fine motor, do repetitive motion, hear, and sit. The employee is frequently required to speak, and walk. The employee is occasionally required to bend, reach, squat, and stand.

Specific vision abilities required by this job include color vision, depth perception, far vision, near vision, and peripheral vision.

The employee is occasionally exposed to airborne pathogens, and slippery surfaces.

The noise level in the work environment is usually quiet.