Operations Coordinator - YES Prep West Secondary (Immediate Opening)

Description

Job Description

POSITION :  Operations Coordinator

REPORTS TO :  Director of Campus Operations

POSITION TYPE : 12-month

START DATE : 25-26 School Year

COMPENSATION : $19.86 - $24.69

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.

Some quick stats about us :

19,300+ Students

2,200+ Team Members

15 Secondary Campuses

11 Elementary Campuses

92% Students Who Qualify for Free / Reduced-Price Lunch

96% Hispanic & African-American Students

90% Students Who Are Accepted to a 4-Year University

88% First-Generation College Students

Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.

THE ROLE

When you join the YES Prep team, some of the exciting work and responsibilities will include :

Thinking strategically about operational systems and providing recommendations for increased efficiency, staff satisfaction and preserving data integrity;

Providing and / or supervising the creation of required reports for all school operations including, but not limited to, enrollment, attendance, funds accounting, payroll, meals, and transportation;

Overseeing daily administrative operations and resolving problems related to day-to-day operations of the Front Office;

Running attendance reports during homeroom and first period, and calling absent students’ guardians in an effort to get students to school quickly and determine 1) why the student is absent, 2) if there is anyone to bring the student to school and 3) inform the guardian of the consequences of the student not attending school regularly;

Maintaining attendance records and generate reports for school leadership;

Communicating with teachers to ensure attendance is taken accurately and on time

Processing teacher correction forms and making all changes necessary in attendance database;

Creating and entering attendance rosters for student trips or alternate schedule days;

Creating and distributing compulsory attendance letters warning parents of student absences;

Serving as a liaison between campus personnel and Home Office on all attendance-related issues;

Checking and reviewing a variety of data for accuracy, completeness, and conformance to established standards and procedures;

Maintaining of entire office, including reception, storage rooms, and conference rooms;

Assisting in maintaining office security :  I.D. badges provided to all employees and students;

Overseeing, coordinating, maintaining, and / or processing, travel reimbursements, purchasing documents;

Assisting in maintenance of school-based records;

Ensuring all classes and duties are covered when staff members do not report to work;

Taking all necessary and reasonable precautions to protect students, equipment, materials, and facilities;

Ensuring compliance with all state, federal and organizational policies and procedures with regards to student data;

Assisting the Director of Campus Operations with the supervision of the school’s auxiliary services – transportation, food service, and vendor relationships;

Assisting the Director of Campus Operations with the maintenance of cash receipts, weekly deposits and disbursement journals;

Monitoring all data pertaining to information including attendance, grade reporting, special programs, and balancing to manual records;

Assisting the Director of Campus Operations with grade reporting verification process;

Serving as the Campus Lottery Coordinator during lottery season, acting as liaison between campus personnel and Home Office on all lottery-related issues;

Assisting with coverage of front desk as needed, including warmly greeting and assisting all visitors, answering and processing all incoming calls in an efficient and rapid manner;

Assisting the Director of Campus Operations with creation of student schedules and dispersion of transcripts;

Serving as the medical attendee for minor student issues and concerns as they arise on campus;

Additional duties as assigned.

THE PERSON

We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees : passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are :

MUST HAVES

1-3 years of business, operational, or managerial experience

Knowledge of finance, accounting, budgeting, and cost control procedures

Knowledge of the laws, rules, procedures, and programs specifically related to the business operation of public schools in Texas

Ability to analyze, develop, establish, and maintain efficient office work flow and administrative processes

Ability to maintain the highest level of confidentiality

Ability to exercise excellent judgment in decision-making

Belief in and commitment to the mission and core value of YES Prep Public Schools

Openness to giving and receiving frequent feedback

Ability to maintain emotional control under stress

Ability to work urgently in a fast-paced and results-oriented environment

Ability to juggle multiple tasks and initiatives at once

Demonstrated ability to work on a team

A dedication to learn, grow, and develop as a professional

EVERY OPPORTUNITY STARTS WITH A YES

Great schools begin with great people who believe every day is an opportunity to make a difference.  At YES Prep, you have an opportunity to join a family of educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it’s the future of public education—it’s an opportunity to say, “Yes, you can!

THE PERKS

Compensation – This position is a non-exempt, hourly position; offers commensurate with experience.

Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.

Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.

Paid Time Off – Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar .

Please note, part-time hourly employees (working fewer than 40 hours / week) do not receive pay during system closures. Additionally, 10- and 11-month hourly employees do not receive pay during the months in which they are not working.

Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.

Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.

Award Winning Culture  – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place to work in 2018, 2019, and 2021. We won the  2012 Broad Prize for Excellence in Urban Education  and were a 2016 finalist as well.

YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.