The Digital Operations Coordinator plays a vital role in supporting operational efficiency by managing digital tools, streamlining workflows, and improving business processes. This role focuses on ensuring day-to-day operations run smoothly through effective use of technology and digital systems. The ideal candidate combines strong organizational skills with technical know-how, creative problem-solving, and a proactive approach to improving how teams work.
Essential Job Duties and Responsibilities
The primary job duties and responsibilities of this position include but are not limited to :
Operational Systems & Process Support
- Maintain and support Microsoft 365 tools (SharePoint, Teams, OneDrive, Excel) used by operations and content teams
- Manage file structures, user permissions, and digital documentation workflows
- Assist in the upkeep of content hubs, shared drives, and other operational platforms
- Coordinate periodic updates and cleanup of reference content sources
Workflow Optimization & Implementation
Identify inefficiencies in current operational workflows and recommend digital solutionsSupport rollouts of new tools, systems, or digital forms / processes within the operations teamTrack feedback and adoption to ensure continued effectiveness of implemented toolsContent & Communication Support
Design and produce visually clear internal content such as reference guides, newsletters, job aids, and templates using Canva, Adobe Creative Suite, or Microsoft PublisherEnsure digital content is up-to-date, organized, and accessible across platformsTraining & Documentation
Develop user-friendly SOPs, reference materials, and system “how-tos”Train staff on how to use operational platforms and tools efficientlyServe as a point of contact for operational questions related to system use and digital workflowsProject Coordination
Support the Reference Content Manager in coordinating digital content initiativesAssist in managing project timelines, communication plans, and task follow-ups for cross-functional efforts involving operational toolsEnsure all stakeholders are informed and supported throughout rollout phasesMinimum Qualifications
Listed below are the minimum qualifications required to successfully perform this role. These qualifications are necessary for someone to be considered for this position.
Advanced proficiency in Microsoft 365 (especially Word, PowerPoint, SharePoint, and Teams)Experience managing file systems, document permissions, and shared content librariesFamiliarity with basic web content updates (HTML / CSS or WordPress a plus, not required)Experience with digital design tools (e.g., Canva, Adobe Creative Suite, or Publisher)Proven ability to support operational projects with tools, training, and documentationExperience working in an Operations, Administrative, or Project Coordination roleExposure to process improvement tools or workflow automation platforms (e.g., Smartsheet, Power Automate)Ability to communicate technical concepts clearly to non-technical usersEssential Physical Job Functions (with or without accommodation)
Ability to perform manual data entry for up to 50% of an 8-hour workday.Strong analytical, troubleshooting mindset, written communication and organizational skillsAbility to learn new software quickly and train othersProject management skills for coordinating technology rolloutsCommunication skills for creating user documentation and training materialsCreative abilities for design work and content creationAnalytical thinker with strong problem-solving abilitiesAmericans with Disabilities Act (ADA)
Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the Company. Please contact teamresource@pappasrestaurants.com for assistance completing any forms or to participate in the application process.
Pappas Restaurants is an Equal Opportunity Employer.