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Accounting Specialist

Accounting Specialist

Kaizen StackupDana Point, CA, US
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Job Description

Job Description

Full-time Accounting SpecialistAbout Us

Our organization is a leading non-profit dedicated to making a positive impact in our community. We are seeking a skilled and experienced Accounting Specialist to join our finance team and help us maintain financial accuracy, compliance, and transparency in our operations.

Job Overview

We are looking for a detail-oriented and highly organized Accounting Specialist with expertise in non-profit accounting, grant financial reporting, and government billing. The ideal candidate will play a crucial role in maintaining our financial records, preparing reports, and ensuring compliance with regulatory requirements and accounting standards.

Key Responsibilities

  • Non-profit Accounting :

Maintain accurate and up-to-date financial records for the organization

  • Process accounts payable and accounts receivable transactions
  • Reconcile bank and credit card statements
  • Assist in the preparation of monthly, quarterly, and annual financial statements
  • Ensure compliance with GAAP and non-profit accounting standards
  • Participate in annual audit preparation and support external auditors
  • Monitor and maintain the chart of accounts
  • Assist in budget preparation and tracking
  • Grant Financial Reporting :

    • Manage financial aspects of grants, including budgeting, tracking, and reporting

  • Prepare accurate and timely financial reports for grantors
  • Monitor grant expenditures to ensure compliance with grant agreements and budgets
  • Collaborate with program staff to gather necessary information for grant reporting
  • Maintain detailed records of grant-related financial transactions
  • Assist in the preparation of grant proposals by providing financial information
  • Ensure proper allocation of expenses to appropriate grants and programs
  • Government Billing :

    • Prepare and submit accurate invoices to government agencies for services rendered

  • Ensure compliance with government billing regulations and requirements
  • Monitor accounts receivable related to government contracts
  • Follow up on outstanding payments and resolve billing discrepancies
  • Maintain detailed records of all government billing transactions
  • Collaborate with program staff to gather necessary information for billing
  • Stay up-to-date with changes in government billing procedures and regulations
  • General Accounting Tasks :

    • Assist in month-end and year-end closing procedures

  • Perform account analysis and reconciliations
  • Maintain fixed asset records and calculate depreciation
  • Assist in the preparation of tax returns and other regulatory filings
  • Support the development and implementation of accounting policies and procedures
  • Contribute to process improvement initiatives within the finance department

    • Qualifications

  • Bachelor's degree in Accounting, Finance, or related field
  • Minimum of 3-5 years of experience in accounting, preferably in a non-profit setting
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