Sr. Payroll Analyst

Job Description

Job Description

1. Payroll Processing Conduct payroll audits as needed to ensure accuracy and compliance. Review and approve payroll files prior to submission. Analyze payroll trends and validate payroll totals for management approval. Download and distribute required reports following payroll acceptance. Reconcile payroll activities from gross to net pay and verify taxation accuracy. Respond to questions from management and accounting regarding payroll. Set up and maintain payroll calendars within the payroll system. Adjust payroll calendars as needed to accommodate off-cycle check processing. Maintain and distribute the annual payroll transmission calendar. Manage payroll-to-general ledger (GL) mapping and support Accounting with related questions or configuration updates. Serve as backup to run payroll processing when the primary processor is unavailable. Oversee the check distribution process and ensure all clubs are properly set up with ADP and FedEx for delivery. 12. Payroll Tax Administration Prepare and submit miscellaneous tax returns and payments (e.g., Hawaii, Nevada, New York, and Washington). Establish new tax accounts and coordinate with the payroll tax service provider to address tax correspondence or inquiries from federal, state, and local agencies. Review and analyze wage and tax reconciliation reports for all jurisdictions. Partner with ADP to generate and process tax adjustments, amendments, and refunds as needed. Process check reversals and re-postings to correct tax errors. Review multi-jurisdictional employee tax withholdings to ensure compliance with applicable laws. Provide FUTA reporting to Accounting for monthly accrual adjustments. Reconcile quarterly tax filings against payroll reports to validate accuracy. Conduct bi-weekly reviews of state and local tax liabilities. .3. Other Payroll Operations Print manual checks daily and ensure Positive Pay files are submitted to the bank. Reconcile 401(k) contributions and provide balancing reports to the Benefits team and vendor; assist with any discrepancies. Oversee the garnishment process to ensure compliance with all legal requirements; review and support timely entry by Payroll Specialists. Partner with Accounts Payable to process employee gross-ups throughout the year. Manage relocation and severance payments, including lump sum and continuation pay. Coordinate pay for employees on leaves of absence, ensuring proper integration with California EDD payments. Monitor and process deductions in arrears, validating balances and ensuring accurate payroll deductions. Collaborate with the Benefits team to track manual payments made by employees with arrear balances. Process salary prorations for new hires and unpaid time off. Support Payroll Specialists in daily payroll processing activities as needed.Education & Experience Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. 5–8 years of progressive payroll experience, including multi-state payroll processing and tax administration. Experience with large-scale payroll systems (e.g., ADP Workforce Now, Workday, or similar). Proven track record reconciling payroll to general ledger and coordinating with Accounting and Finance teams. Prior experience managing payroll tax filings and responding to agency inquiries (federal, state, and local). Exposure to leave-of-absence pay, garnishments, 401(k) reconciliation, and off-cycle processing. Skills & Competencies Strong understanding of payroll laws, wage and hour regulations, and taxation principles. High attention to detail with the ability to audit and reconcile complex payroll data. Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, reconciliations). Excellent communication and collaboration skills across departments. Ability to manage multiple deadlines in a fast-paced, high-volume environment. Analytical and problem-solving mindset with commitment to accuracy and confidentiality. Preferred Certified Payroll detail oriented (CPP) or Fundamental Payroll Certification (FPC). Experience with multi-state payroll tax compliance across jurisdictions such as California, Nevada, New York, and Washington. Familiarity with ADP SmartCompliance or similar tax service platforms.