Project Administrative Assistant

Job Description

Job Description

A well-established local organization is looking to hire a Project Assistant to join their team. This is a great opportunity for someone who is looking for growth, stability and a great working environment. Some of the duties will include the following but not limited to :

• Support the construction project team by coordinating administrative tasks and managing documentation.
• Ensuring smooth communication between stakeholders.
• This role is pivotal in assisting with the organization, tracking, and execution of construction projects from inception to completion.
• The Project Administrator helps manage resources, schedule meetings, track project milestones, and maintain compliance with safety, regulatory, and quality standards.
• Organize and maintain all project-related documentation, including contracts, change orders, drawings, specifications, RFIs (Requests for Information), and submittals.
• Ensure that project files are complete, up-to-date, and easily accessible to the team.
• Support the preparation and filing of permits and licenses
• Act as the main point of contact for internal and external stakeholders, including clients, subcontractors, vendors, and regulatory bodies.
• Schedule and organize meetings, site visits, and inspections.
• Coordinate the dissemination of information, ensuring that project teams have the necessary updates and documentation.
• Assist in managing and tracking project timelines and milestones.
• Update project schedules, ensuring deadlines are met and changes are communicated effectively.
• Track procurement schedules and delivery dates for materials, ensuring that they align with the project timeline
• Assist with the preparation and administration of contracts, including subcontractor and vendor agreements.
• Track and report on project expenses, invoices, and change orders.
• Maintain accurate records of project budgets and assist with cost tracking to ensure financial goals are met.
• Maintain communication with subcontractors and suppliers to ensure that work is progressing according to schedule.

Qualifications : Education :

Experience :

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here :

https : / / www.eeoc.gov / sites / default / files / 2023 -06 / 22- 088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here :

https : / / www.dol.gov / sites / dolgov / files / ofccp / pdf / pay - transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https : / / e- verify.uscis.gov / web / media / resourcesContents / E - Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Description

This company offers growth and a great group of people to work with.

Company Description

This company offers growth and a great group of people to work with.