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Executive Assistant

Executive Assistant

Nortia Staffing - Human Resources, Accounting and Administrative StaffingPalo Alto, CA, US
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Job Description

A well-established venture capital firm in Palo Alto, CA is seeking a highly organized and experienced Senior Administrative Assistant to support four Vice Presidents.

This is a fantastic opportunity for a proactive, polished professional who thrives in a fast-paced, high-level executive environment.

Job Title : Senior Administrative Assistant

  • Location : Palo Alto, CA (Onsite)
  • Pay : Up to $45 / hour
  • Type : Long-Term Temporary (Temp-to-Hire Potential)
  • Start Date : ASAP
  • Schedule : Monday–Friday, 8 : 00 AM – 5 : 00 PM (100% Onsite)

Key Responsibilities :

  • Manage complex calendars and scheduling for 4 VP-level executives
  • Prepare materials, documents, and logistics for meetings
  • Draft emails, meeting notes, slide decks, and internal documents
  • Handle email correspondence and document requests on behalf of executives
  • Ensure seamless administrative support and coordination across departments

    • Qualifications :

  • 5+ years of executive or senior-level administrative support experience
  • Experience in investment firms, venture capital, or supporting investor relations at a startup (preferred but not required)
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Adobe and Salesforce experience a plus
  • Excellent verbal and written communication skills
  • Highly organized with strong multitasking, follow-through, and attention to detail
  • Bachelor’s degree or equivalent professional experience
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    Executive Assistant • Palo Alto, CA, US

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