Payroll Specialist

POSITION DESCRIPTION

POSITION TITLE : Payroll Associate

REPORTS TO : Payroll Manager

DEPARTMENT : Payroll

OVERVIEW OF THE ROLE / JOB

The primary responsibility of the Payroll Associate is to administer and perform payroll functions to the facility following the current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. The Payroll Associate is delegated the administrative authority, responsibility, and accountability necessary for carrying out the assigned duties.

KEY RESPONSIBILITIES :

• Establish and maintain confidential community payroll files in accordance with state and federal regulations
• Process community PCNs each pay period
• Verify pay amounts, hours of work, deductions, etc
• Prepare manual checks as needed
• Process and approve positive pay
• Notify corporate employees (through the termination email list) of community terminations
• Process garnishments and pay advances
• Maintain deduction and authorization records for each employee
• Submit payroll for processing within assigned time frames
• Respond to community questions related to established payroll processes and procedures
• Retain appropriate W-2 and W-4 Tax Records
• Collaborate with HR to maintain ACA records in Paylocity
• Review benefit and other pay deductions each pay period
• Process and upload 401(k) contributions and loan deductions as needed
• Prepare payroll reports as needed (including Quarterly Average Hours Reporting)
• Process and provide monthly bank reconciliations to Accounting Department
• Upload, verify and submit quarterly Payroll Based Journal (PBJ) data
• Process timesheets and time edit forms for community HR employees on a timely basis
• Provide employment and income verifications as needed
• Work closely with internal customers to process payroll according to company policy
• Demonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitors
• Complete special projects and other duties as requested

TALENT :

Relationship Building

Demonstrate friendliness and enthusiasm

Build relationships with all types of people

High energy and upbeat

Ability to foster teamwork

Client oriented

Executing

Ability to organize and prioritize

Detail oriented and follow through

Self-starter and independent worker

Strategic Thinking

Solve problems effectively

Creative in coming up with options and solutions for efficiency

Influencing

Ability to communicate clearly and effectively

SKILLS AND KNOWLEDGE :

EDUCATION AND EXPERIENCE :

Education : Must possess, as a minimum, a high school diploma or GED (AA Degree in Business Administration preferred but not necessary)

Experience : 3 years of payroll experience preferred

Job training : how long it usually takes to competently perform this job when the incumbent has the minimum knowledge, skills, and abilities, work experience and / or education : up to 6 months

WORK ENVIRONMENT :

OTHER :