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Concierge

Concierge

Sunrise Senior LivingWheaton, IL, US
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Overview

The Concierge is often the initial contact and first impression that many people have of Sunrise Senior Living. The Concierge is responsible for greeting potential residents, families, and visitors, managing both external and internal calls, and taking and communicating messages. The Concierge provides an overview of community information to those inquiries in support of the Director of Sales (DOS) and Executive Director (ED). Responsible for assisting the Business Office Coordinator (BOC) / HR Designee in the community recruitment process, computer data entry, and other assigned general administrative duties as well as monitoring the Bistro area for refreshments, cleanliness, and music and ensuring a pleasant atmosphere.

Responsibilities

  • Customer Service

Oversee the community entry area for visitors, guests, and residents, extend a warm welcome and greeting, offer and provide beverages to visitors and guests, and ensure that the community safety protocols are in place.

  • Contact the DOS, ED, or Department Coordinator to meet with prospective residents, families, or visitors and ensure wait times are minimal.
  • Greet potential candidates interested in learning more about Sunrise careers and job openings at the community and direct candidates to apply online or capture the candidate information into the Applicant Tracking System (ATS) to launch the recruitment process.
  • Answer incoming telephone calls and resident calls within two-three (2-3) rings with the appropriate community greeting message and identification.
  • Take complete messages with pertinent information (name, number, message) as appropriate and communicate messages to the intended recipient.
  • Offer and provide a community overview to the caller, determine who to forward the caller to, and notify the caller who they are being transferred to.
  • Manage appointments for residents and family members such as, but not limited to, hairdresser, transportation, etc.
  • Send get well cards to residents in the hospital.
  • Order Memory Flower for any residents that have passed away.
  • Send sympathy cards to families and / or responsible parties as needed.
  • Sales and Marketing
  • Order flowers and name plates for new residents prior to move in.

  • Order guest meals for resident and family for day of move in.
  • Create and maintain marketing and move-in packet inventory as needed.
  • Support the DOS by taking and handling initial inquiry calls with potential families and residents and encourage and build interest in Sunrise Senior Living.
  • Assist the DOS with Customer Relationship Management lead tracking database entry, if applicable.
  • Perform other administrative duties pertaining to the resident move-in process.
  • Front Desk and Bistro Areas
  • Keep desk and entry area neat and organized.

  • Check Bistro regularly for cleanliness, ensure fresh coffee, fruit, popcorn, and other snacks are available; maintain and clean the popcorn machine daily, and restock as necessary.
  • Keep music playing throughout the day.
  • Ensure that another team member covers the front desk when stepping away to complete above duties.
  • Risk Management
  • Partner with community team to ensure community is in compliance with national / provincial regulations pertaining to occupational health and safety requirements, promoting Risk Management programs and policies, and adhering to safety rules and regulations.

  • Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout procedures.
  • Maintain the Resident Roster, Team Member Roster, and Current work schedules for emergency procedures.
  • Champion the Safe Leaving Program and Procedures by partnering with Community Leadership to ensure the safety of our residents while meeting Sunrise Service Standards.
  • Respond to emergencies as indicated in Sunrise's policies and procedures.
  • Responsible for all guests and residents to appropriately sign themselves in and out at all times.
  • Administrative
  • Update resident phone list and roster daily, move-in and move-out register daily, and guest and sign-in logs as necessary.

  • Prepare meal tickets for team members and family members and tally meal count sheets for the Dining Service Coordinator.
  • Collect meal ticket money and account for and process money in accordance with internal business control procedures.
  • Organize and distribute mail to residents, Executive Director, and Department Coordinators.
  • Collect and distribute resident and community newspapers.
  • Post and display the Daily Menu on Menu Board.
  • Maintain resident form for miscellaneous credits and complete as directed by the BOC and / or Business Manager / Controller.
  • Assist the BOC / HR Designee with the recruitment process by performing computer data entry tasks and other general administrative duties as assigned.
  • Monitor and order office supplies as needed.
  • Track and disperse team member paychecks.
  • Training and Team Success
  • Participate actively as a member of a team and committed to working toward team goals.

  • Demonstrate in daily interactions our Team Member Credo.
  • Commit to serving our residents and guests through our Principles of Service.
  • Contribute in the overall engagement programs and processes, including participation in engagement surveys and improvement planning.
  • Attend regular meetings; Town Hall, Department Team Meetings, Cross Over, and others as directed by the Supervisor / Department Coordinator.
  • Maintain compliance in required training and all training required by state / province or other regulating authorities as applicable to this role.
  • Perform other duties as assigned.
  • Core Competencies
  • Ability to handle multiple priorities

  • Written and verbal communication skills
  • Good organizational, time management, and follow-through skills
  • Accurate record keeping skills
  • Good judgment, problem solving and decision-making skills
  • Experience And Qualifications

  • High School degree / GED
  • Proven customer service experience and skills
  • Proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel) and Sunrise applications with the ability to learn new applications
  • As applicable, all Sunrise team members who drive a Sunrise vehicle must sign the Driver job description and understand the key essential duties for safety and regulatory compliance
  • Benefits

  • Medical, Dental, Vision, Life, and Disability Plans
  • Retirement Savings Plans
  • Employee Assistance Program / Discount Program
  • PTO, sick time, and holiday pay
  • myFlexPay offered to get paid within hours of a shift
  • Tuition Reimbursement
  • Bonuses where applicable; eligibility depends on position and performance
  • Some benefits have eligibility requirements
  • Pre-employment and Other

    Pre-employment requirements : Sunrise requires completion and passing a drug test (drug test may exclude marijuana), and participation in testing requirements (e.g., Tuberculosis Test, Physical Evaluation). Covid-19 and Influenza vaccination requirements are determined by applicable laws and authorities.

    Compensation Disclaimer : Selected candidates will be offered competitive compensation based on geographic location, skills, experience, qualifications, and certifications / licenses where applicable.

    Job Details

  • Seniority level : Entry level
  • Employment type : Full-time
  • Job function : Other
  • Industries : Hospitals and Health Care
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