Program Coordinator, Clinical Affairs

Program Coordinator, Clinical Affairs

Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning.

The Program Coordinator, Clinical Affairs will have a unique opportunity to work with the Clinical Affairs team to support a free-standing degree-granting medical school in Northwest Arkansas. The Program Coordinator, Clinical Affairs plays a pivotal role in managing and coordinating all aspects of clinical affairs throughout the four-year curriculum. This position oversees the seamless integration of early clinical experiences, required clinical clerkships, and elective rotations while serving as the primary liaison between students, faculty, and clinical sites. The Program Coordinator will provide essential administrative leadership to ensure the successful execution of clinical skills programs and maintain the highest standards of clinical training excellence.

Essential duties and responsibilities include :

• Organize and coordinate comprehensive student educational experiences and assignments to clinical sites throughout all four years of medical education
• Manage complex student schedules across multiple clinical sites, ensuring timely and accurate information distribution
• Serve as primary point of contact for students, addressing questions and concerns related to clinical courses, clerkships, and rotations
• Facilitate communication between students, faculty, clinical site administrators, and preceptors regarding schedules, evaluations, and clinical training issues
• Develop and maintain strong relationships with clinical partners and affiliated training sites
• Monitor and ensure compliance with clinical education standards and accreditation requirements
• Coordinate clinical site visits and maintain quality assurance for all clinical training locations
• Develop and recommend processes and coordinate new ideas and improvements for clinical education delivery
• Assist with the implementation of instructional technologies such as Canvas, One45, ExamSoft, and clinical tracking systems
• Assist in the administration of clinical assessments and examinations, including scheduling, proctoring, and ensuring compliance with exam policies
• Manage complex projects that require excellent multitasking, organization skills, attention to detail, and ability to meet deadlines
• Support clinical education faculty in curriculum development and implementation
• Coordinate clinical education committees and maintain accurate documentation
• Organize and coordinate new clinical programming initiatives
• Contribute to ongoing accreditation efforts with the Liaison Committee on Medical Education (LCME)
• Other duties as assigned.

Qualifications and requirements include :

Physical Demands and Work Environment :

The physical demands and work environment characteristics described here are representative of those required by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

Physical Demands : In the work environment described, position requires sitting at a desk and utilizing a computer and a telephone for prolonged periods of time and good eye / hand coordination, bending and stretching, and physical stamina to lift and transport a minimum of 10 pounds. Visual acuity to review written materials is required for this job.

Work Environment : Work is performed full-time (Monday-Friday, 8 a.m.-5 p.m.) in a professional, climate-controlled office environment with standard office equipment, including computers, printers, and telephones. This role requires working in an open setting near colleagues. The noise level is typically low to moderate. The role also requires interaction with both the public and internal team members in a professional and courteous manner. Some local travel will be required, and a flexible schedule may be necessary to accommodate business needs, including occasional evening and weekend work hours.

Alice L. Walton School of Medicine is an equal opportunity employer. All qualified applicants will receive consideration for employment. All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement, and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States.