Document Control Specialist

Job Description

Job Description

Job Title : Document Control Administrator / Quality Control

Location : Houston, TX (Fully Onsite)

Schedule : Monday–Friday, 7 : 30 a.m. – 4 : 30 p.m.

Employment Type : Full-Time Contract (with potential for permanent hire in Spring 2026)

Overview :

We are seeking a highly organized and detail-oriented Document Control Administrator with strong quality control exp to join a collaborative and fast-paced team. In this role, you will play a key part in maintaining the integrity of documentation related to engineering and manufacturing efforts, ensuring alignment with internal documentation procedures. This is an excellent opportunity for someone with strong administrative and documentation experience who thrives in a structured environment and enjoys process-driven work.

Key Responsibilities :

Maintain and control project documentation in accordance with established procedures

Conduct quality control on documents

Generate Bills of Material (BOM) and pull relevant vendor documents

Upload, revise, and archive quality and vendor documentation in document management systems

Scan, prepare, and electronically file project quality documents

Build and distribute electronic data books and physical quality manuals as assigned

Manage the documentation mailbox and file incoming records appropriately

Prepare materials for off-site storage and assist with general administrative support

Support internal teams and collaborate with stakeholders across departments

Assist with onboarding and training of new hires as needed

Provide occasional reception coverage and perform other duties as assigned

Qualifications :

Education & Experience :

High school diploma or GED required; associate degree preferred

2–4 years of prior document control experience

Experience with document control processes in engineering, manufacturing, or similar technical environments is a plus

Skills :

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)

Quality Control experience

Strong organizational and time management skills with attention to detail

Excellent written and verbal communication abilities

Comfortable handling multiple priorities in a fast-paced, deadline-driven setting

Experience using document management systems is preferred

A proactive, collaborative mindset with a commitment to continuous learning

Why Apply?

Stable, long-term opportunity with the potential to convert to a full-time role

Join a supportive and well-structured team with clear processes in place

Gain hands-on experience contributing to meaningful, project-based work

Monday–Friday daytime schedule with no overtime expected