Office Administrator

Job Description

Job Description

Our client specializes in fine art services for both residential and commercial clients, collaborating with private collectors, galleries, museums, and designers within the fine art and design industry. Their goal is to provide exceptional customer service and maintain unwavering integrity in all they do.

They are seeking a talented and dedicated Office Assistant for a new role in their Bozeman, MT office. This position will be the first point of contact for clients and is crucial for maintaining the company's high standards of customer service. The ideal candidate will be adept at multitasking and problem-solving, with strong attention to detail. This role will provide significant on-the-job training and the opportunity to contribute to process improvement.

Key Responsibilities :

• Answer phones and direct calls in a courteous and professional manner.
• Serve as the initial point of contact for new and existing clients, including museums, universities, and private collectors.
• Conduct detailed client intake calls, gathering all necessary information for installation projects, such as measurements, type of artwork, and other relevant details, to assist the installation team in preparing bids. This requires strong problem-solving skills due to the unique nature of each installation.
• Manage general office tasks, including organizing files, preparing and sending invoices to clients, and paying bills.
• Order and maintain inventory of office supplies.
• Complete required paperwork and documentation accurately and legibly, which may include work orders, delivery tickets, and condition reports.
• Maintain a clean, safe, and organized work environment.
• Adhere to proprietary agreements, such as non-disclosure and confidentiality, to ensure a high level of client security.

Required Qualifications :

Preferred Experiences or Qualifications :

Benefits :