Staff Accountant

Job Description

Job Description

We are looking for a detail-oriented Staff Accountant to join our team in Lake Forest, California. In this Contract-to-permanent position, you will play a key role in managing accounts payable, processing payments, and ensuring accurate reconciliation of accounts. Your contributions will support month-end close activities and facilitate smooth financial operations for the organization.

Responsibilities :

• Process weekly accounts payable batches, ensuring timely approvals and accurate bank setups for payments.
• Collaborate with the offshore team to review and code invoices appropriately, maintaining accuracy in accounts payable records.
• Communicate with vendors to verify payment details and resolve discrepancies in account information.
• Assist in setting up new vendors and employees for payments or reimbursements, coordinating with relevant departments.
• Prepare monthly travel expense reports to provide insights into departmental and specific spending trends.
• Maintain and update the monthly purchase order tracker to ensure vendor billing aligns with approved funding limits.
• Scan and upload accounts payable documents received via mail, organizing and filing payment records efficiently.
• Support audit-related inquiries by providing detailed documentation and resolving accounting concerns.
• Perform account reconciliations and assist with federal billing and revenue tasks during month-end close processes.
• Handle general accounting duties such as journal entries and ledger updates as required.
• Proficiency in managing journal entries and maintaining an accurate general ledger.
• Familiarity with accounts payable and expense processing systems.
• Ability to reconcile accounts and support month-end close activities.
• Excellent organizational skills and attention to detail in managing financial records.
• Effective communication skills to collaborate with vendors and cross-functional teams.
• Competency in using accounting software and tools for accurate reporting and analysis.