Project & Process Portfolio Coordinator

Project & Process Portfolio Coordinator

Madison College is excited to announce the position of Project & Process Portfolio Coordinator. The Strategic Projects and Initiatives (SPI) unit supports transformational change that improves the student experience through the coordination and facilitation of strategic projects and initiatives. In addition to providing direct change management services to business units across the organization, the Project & Process Portfolio Coordinator also performs administrative functions to support the operational efficacy of the SPI unit. Administrative responsibilities include overseeing and coordinating the operational functions of the SPI unit, promoting efficient workflows and effective communication internal and external to the team, and serving as the first point of contact for general matters relating to the Strategic Projects and Initiatives unit.

The primary focus for this position over the next twenty-four months will be working hands-on to aid in the successful implementation of Workday Student.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!

This position will be open until filled, with a first review date of September 21, 2025, at 11 : 59 pm. After this date, the recruitment may close without further notice. Failure to submit these documents by the first review date will render your application ineligible.

This is a full-time, exempt, 52 weeks per year position. General working hours will be Monday through Friday from 8 : 00 a.m. 4 : 30 p.m. This position has the option of working three days remote, two days on campus, subject to change per college policy.

Madison College provides a generous benefits package of vacation, holidays, health / vision / dental / life insurance options, and you will be able to participate in the Wisconsin Retirement System (WRS). The employee selected will serve a twelve (12) month introductory period. This position does not offer a relocation package.

Duties / Responsibilities include :

• Provide process improvement and change management services to enhance institutional effectiveness and student services.
• Facilitate strategic initiatives, optimize operational workflows, and collaborate with stakeholders to align projects with institutional priorities and support the successful implementation of transformative initiatives.
• Assist business units with examining and documenting current state, researching best practices, and managing change to achieve ideal future state.
• Lead cross-functional teams to support Madison College's transformational change efforts by facilitating change initiatives within Student Affairs and other student-facing areas.
• Beyond the current hands-on work, this position will eventually lead the daily operations of the Strategic Projects and Initiatives unit by managing the unit's portfolio of work :
• Manage SPI's portfolio of work : scope future work, estimate resource allocation, facilitate project intake, triage, and prioritization processes; ensure alignment of team members' expertise with work assignments; balance team members' workloads to optimize capacity and ensure internal equity.
• Guide the operational effectiveness of the Strategic Project and Initiatives unit through the development of operational policies and procedures.
• Conduct post-project evaluations.

Knowledge, Skills & Abilities :

Minimum Requirements :

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.