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Meeting Support Assistant

Meeting Support Assistant

The Choice, Inc.Washington, DC, US
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Timeframe : October 27, 2025 – March 20, 2026

Hours : 32.5 hours / week (flexible schedule with required core hours of 10am–2pm, Monday–Friday)

Onsite Requirements : 2 days / week (Tuesdays, Thursdays) in Washington, DC Office.

Pay : $21 / hour

About the Role :

The Choice is partnering with a Washington, DC-based medical association is seeking a proactive temporary employee to support its Annual Meeting, taking place in late March 2026. This role provides hands-on experience in large-scale event coordination, member engagement, and program support.

Key Responsibilities

  • Conduct outreach via phone and email to up to 1,000 invited faculty participants, assisting with technical issues and ensuring responses are tracked accurately.
  • Provide customer service support for up to 7,700 abstract and case submitters, fielding questions and troubleshooting issues.
  • Assist with proofing up to 5,000 pages of accepted abstracts and cases.
  • Support the review and approval process for up to 1,000 faculty disclosures.
  • Contribute to the development and accuracy of meeting materials across logistics, marketing, and expo-related tasks.
  • Provide general support to the Activity Management team, including ad-hoc projects as needed.

Requirements

  • Comfortable conducting outreach calls and locating additional contact information when necessary. Invited faculty members are generally receptive once the purpose of the outreach is explained.
  • Ability to navigate member databases and learn new systems. Experience with platforms such as Salesforce and faculty management tools is helpful.
  • Strong customer service skills, with the ability to handle a high volume of inquiries and resolve issues effectively.
  • Excellent verbal and written communication skills.
  • High attention to detail, especially when proofreading and reviewing program materials.
  • Previous experience in roles involving high-volume calls, customer service, database work, and information tracking.
  • Prior experience with associations is a plus but not required.

    • We are an Equal Opportunity Employer

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    Meeting • Washington, DC, US

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