Project Coordinator
The Project Coordinator is an integral project management role that collaborates and supports the Project Manager in the overall success of material handling projects. The projects can include the following technologies : robotics, AS / RS, AGV's, high speed sortation, vertical lifts, light directed picking, pick modules, and other custom material handling solutions.
Responsibilities cover the full project life cycle of project management processes (initiation, planning, execution, monitoring / controlling, and closing). A typical duration of a project will range from 8 months to 24 months. A Project Coordinator's work begins at the internal project kickoff meeting where the sales team transitions a sold project to the project execution team.
The Project Coordinator remains involved in the project until closeout of the final punch list, acceptance testing, finally billing milestones, and accounting reconciliation. The project team is typically comprised of project engineer(s), controls engineer(s), a software project manager in addition to the project management staff (project manager, project coordinator, and site manager(s). Project success is measured by scores on customer satisfaction surveys as well as performance on managing scope, cost, and schedule.
Job Functions
Develop industry knowledge and job skills through training
Create / maintain project management checkbook predicated on Job Cost Sheet information including vendor name, description of purchase, Microsoft D365 cost category, lead times, and purchase order
Create / maintain project management checkbook (financial management) to manage cash flow, including tabs for each vendor / installer with payment terms and conditions
Solicit quotes for internal / external vendors for each change notification requested
Create agendas and lead recurring project team meetings
Draft weekly project status report for project manager to review; combine feedback covered in internal and external weekly meetings, emails received during weeks, and daily notes
Update % Complete on Microsoft Project tasks throughout the project lifecycle
Complete per diem and credit card expense reports in timely fashion
Participate in onsite startup and / or close out opportunities
Travel Requirements
Preferred Skills and Required Qualifications
Bastian Solutions, a Toyota Advanced Logistics company, is an independent material handling and robotics system integrator providing automated solutions for distribution, manufacturing, and order fulfillment centers around the world. Our team specializes in consulting, system design, project management, maintenance, and installation, while sourcing the best equipment and automation technology. We take great pride in providing exceptional service and flexibility to our customers.
In addition to exciting work at a growing company, we offer the following benefits :
Bastian Solutions does not work outside recruiting agencies. No solicitation phone calls please.
Project Coordinator • Indianapolis, IN, US