Talent.com
Project Coordinator

Project Coordinator

Bastian SolutionsIndianapolis, IN, US
job_description.job_card.variable_hours_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Project Coordinator

The Project Coordinator is an integral project management role that collaborates and supports the Project Manager in the overall success of material handling projects. The projects can include the following technologies : robotics, AS / RS, AGV's, high speed sortation, vertical lifts, light directed picking, pick modules, and other custom material handling solutions.

Responsibilities cover the full project life cycle of project management processes (initiation, planning, execution, monitoring / controlling, and closing). A typical duration of a project will range from 8 months to 24 months. A Project Coordinator's work begins at the internal project kickoff meeting where the sales team transitions a sold project to the project execution team.

The Project Coordinator remains involved in the project until closeout of the final punch list, acceptance testing, finally billing milestones, and accounting reconciliation. The project team is typically comprised of project engineer(s), controls engineer(s), a software project manager in addition to the project management staff (project manager, project coordinator, and site manager(s). Project success is measured by scores on customer satisfaction surveys as well as performance on managing scope, cost, and schedule.

Job Functions

  • General

Develop industry knowledge and job skills through training

  • Work effectively with direction and guidance
  • Show ability to carry a workload of 2-4 project concurrently
  • Procurement
  • Create / maintain project management checkbook predicated on Job Cost Sheet information including vendor name, description of purchase, Microsoft D365 cost category, lead times, and purchase order

  • Solidify final vendor quotes and negotiate best pricing, including freight carriers
  • Complete purchase requisition tasks in Microsoft D365 for each vendor purchase
  • Facilitate purchase agreement or statement of work creation when needed.
  • Confirm delivery date throughout procurement process (at beginning, middle and 1-2 weeks out from delivery)
  • Consolidating project bills of materials to be delivered to the project site team for inventory management
  • Financials
  • Create / maintain project management checkbook (financial management) to manage cash flow, including tabs for each vendor / installer with payment terms and conditions

  • Notify Business Specialist to send Milestone payments to Client
  • Print off project financial report and perform cursory analysis and compare to project management checkbook
  • Assisting the project manager in project level forecasting, estimating costs and timing of costs for the full life cycle of a project
  • Change Orders
  • Solicit quotes for internal / external vendors for each change notification requested

  • Draft change orders (CNA) based on mechanical, controls, or software quotes or costing and share with PM to propose to the Customer for review / approval
  • Create change order budget sheet and submit purchase requisition in Microsoft D365
  • Meetings
  • Create agendas and lead recurring project team meetings

  • Document meeting minutes
  • Document action items (punch list) and follow up with owners on progress
  • Progress Reports
  • Draft weekly project status report for project manager to review; combine feedback covered in internal and external weekly meetings, emails received during weeks, and daily notes

  • Schedule
  • Update % Complete on Microsoft Project tasks throughout the project lifecycle

  • Assist the project manager in creation and updates to the onsite resource schedule for site managers, commissioning engineers, project engineers, and others.
  • Administrative
  • Complete per diem and credit card expense reports in timely fashion

  • Ensure all projects are set up and maintain the standard file structure in Microsoft One Drive
  • Assist in the creation of lessons learned
  • Travel
  • Participate in onsite startup and / or close out opportunities

  • Periodically visit job sites as part of vendor management responsibilities
  • Travel Requirements

  • 30% overnight travel (Travel expenses paid by Bastian Solutions)
  • Preferred Skills and Required Qualifications

  • Bachelor's Degree required.
  • Experience and / or education in Project Management a plus
  • Experience with Financials, including concepts of project ROI, Net Present Value, Cost to Complete, Cost at Completion, etc.
  • Advanced in MS Office software suite (particularly MS Excel and MS project)
  • AutoCAD experience a plus
  • Material Handling, Robotics, Manufacturing or Packaging background preferred.
  • Energetic, ambitious, and hard working
  • Strong interpersonal and communication skills
  • Strong demonstrated sense of customer service
  • Anticipate problems and drive risk reduction
  • Change agent and desire to enhance standard processes
  • Bastian Solutions, a Toyota Advanced Logistics company, is an independent material handling and robotics system integrator providing automated solutions for distribution, manufacturing, and order fulfillment centers around the world. Our team specializes in consulting, system design, project management, maintenance, and installation, while sourcing the best equipment and automation technology. We take great pride in providing exceptional service and flexibility to our customers.

    In addition to exciting work at a growing company, we offer the following benefits :

  • Health, Dental, and Vision Insurance
  • 401(k) Retirement Plan with a company match
  • Vacation / Holiday Pay
  • Tuition Reimbursement
  • Flexible Work Schedules
  • Volunteer Work
  • Professional Associations, Conferences and Subscriptions
  • Company Meetings & Events
  • Bastian Solutions does not work outside recruiting agencies. No solicitation phone calls please.

    serp_jobs.job_alerts.create_a_job

    Project Coordinator • Indianapolis, IN, US

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    5939 - Project Admin Engineer / Project Coordinator - Pharma Manufacturing

    5939 - Project Admin Engineer / Project Coordinator - Pharma Manufacturing

    VeristaIndianapolis, IN, US
    serp_jobs.job_card.full_time
    Project Admin Engineer / Project Coordinator - Pharma Manufacturing.Verista's 500 experts team up with the world's most recognizable brands in the life science industry to solve their business need...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Project Coordinator

    Project Coordinator

    IICRCIndianapolis, IN, US
    serp_jobs.job_card.full_time
    Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as a new Project Coordinator. In this position, you will be making a difference each and ev...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Project Coordinator (Lead Hardware Management)

    Project Coordinator (Lead Hardware Management)

    Quest GlobalIndianapolis, IN, US
    serp_jobs.job_card.full_time
    Quest Global delivers world-class end-to-end engineering solutions by leveraging our deep industry knowledge and digital expertise. By bringing together technologies and industries, alongside the co...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    Mitigation Project Coordinator

    Mitigation Project Coordinator

    Midwest RemediationIndianapolis, IN, USA
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    Mitigation Project Coordinator.Indianapolis, IN! If you thrive in fast-paced environments and enjoy bringing order to chaos, this role offers you the chance to do impactful work that makes a differ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Coordinator / Program Coordinator

    Administrative Coordinator / Program Coordinator

    Paul Davis RestorationIndianapolis, IN, US
    serp_jobs.job_card.full_time
    Administrative Coordinator / Program Coordinator.What does an Administrative Coordinator with Paul Davis do?.Fields calls from customers and team members and builds rapport.Oversees office administra...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Project coordinator

    Project coordinator

    ArtechIndianapolis, IN, US
    serp_jobs.job_card.full_time
    Duration : 6+ Months with possible extension Location : Indianapolis, IN 46241.Coordinate project construction, installation, qualification and operationalization activities in line with the target c...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    IN-IDOH-Produce / RRT Project Coordinator

    IN-IDOH-Produce / RRT Project Coordinator

    Abacus Service CorporationIndianapolis, IN, US
    serp_jobs.job_card.full_time
    Short Description : The incumbent is to take a data-driven approach to develop action plans and to evaluate program development progress while strengthening the Food Protection Division and Indiana'...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    Sr. Client Project Coordinator (Packaging Graphics). Job at SGK in Indianapolis

    Sr. Client Project Coordinator (Packaging Graphics). Job at SGK in Indianapolis

    MediabistroIndianapolis, IN, United States
    serp_jobs.job_card.full_time
    Client Project Coordinator (Packaging Graphics).SGK Minneapolis is seeking a Sr.Client Project Coordinator manages projects through each step of the packaging graphics supply chain, from design thr...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Learning & Development Project Coordinator

    Learning & Development Project Coordinator

    State of IndianaIndianapolis, IN, US
    serp_jobs.job_card.full_time
    Learning & Development Project Coordinator.Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ age...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Project Coordinator

    Project Coordinator

    Ledcor GroupIndianapolis, IN, United States
    serp_jobs.job_card.full_time
    Ledcor Technical Services has been building and servicing communication networks for customers across North America since 1979. Utilizing our broad expertise and experience, we customize solutions t...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Project Coordinator

    Project Coordinator

    ServproIndianapolis, IN, US
    serp_jobs.job_card.full_time
    Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as a new Project Coordinator. In this position, you will be making a difference each and ev...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Project Coordinator

    Project Coordinator

    Sonepar USAIndianapolis, IN, United States
    serp_jobs.job_card.full_time
    At Echo Electric, a brand owned by Sonepar, we are a leader in electrical distribution.Echo Electric represents over $1.Illinois, Indiana, Iowa, Kansas, Kentucky, Missouri, Ohio, Nebraska, and Sout...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Senior Project Coordinator

    Senior Project Coordinator

    Ledcor GroupIndianapolis, IN, United States
    serp_jobs.job_card.full_time
    Ledcor Technical Services has been building and servicing communication networks for customers across North America since 1979. Utilizing our broad expertise and experience, we customize solutions t...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    Administrative Project Coordinator

    Administrative Project Coordinator

    Unified Group Services IncAnderson, IN, USA
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    Are you a highly organized professional who loves bringing order to complex projects?.Administrative Project Coordinator. We believe in rewarding our team members for their hard work and dedication,...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    EMS Project Coordinator

    EMS Project Coordinator

    AppleOneIndianapolis, IN, US
    serp_jobs.job_card.full_time
    Strategic Meeting & Events Coordinator (Hybrid).Join our global strategic management team, a group of experts dedicated to utilizing compliant, standardized processes in all channels to deliver...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Project Controls Analyst / Coordinator

    Project Controls Analyst / Coordinator

    StantecIndianapolis, IN, US
    serp_jobs.job_card.full_time +1
    Project Controls Analyst / Coordinator.Grounded in safety, quality, and ethics, our experts lead their fields with dedication, a creative spirit, and a vision for growth. We draw from more than 20 tec...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    Project Coordinator - Lilly Endowment Project Magi

    Project Coordinator - Lilly Endowment Project Magi

    Archdiocese of IndianapolisIndianapolis, IN, USA
    serp_jobs.job_card.part_time
    serp_jobs.filters_job_card.quick_apply
    The Office of Catholic Schools (OCS) is seeking a part-time Project Magi Coordinator to support all aspects of the implementation of the Lilly Endowment, Inc. Marion County K-12 Private School Initi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Coordinator / Program Coordinator

    Administrative Coordinator / Program Coordinator

    IICRCIndianapolis, IN, US
    serp_jobs.job_card.full_time
    An Administrative Coordinator with Paul Davis : .Fields calls from customers and team members and builds rapport.Oversees office administrative operations. Problem solves and helps people find solutio...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30