Contract Specialist

Job Description

Job Description

Position Summary

The NBU Contract Specialist will report to the Procurement Manager and will serve as the primary reviewer of solicitations, scopes of work, and contracts to ensure compliance with NBU policies, municipal purchasing codes, and applicable state statutes. This role is responsible for managing the review and editing of RFBs, RFPs, RFQs, and various kinds of contracts, with an emphasis on drafting clear and enforceable scopes of work, and maintaining NBU’s executed contract repository. The Contract Specialist partners with the NBU Legal Department, various internal stakeholders, and vendors to deliver high-quality procurement documents that protect NBU’s interests and promote fair, ethical, and competitive processes.

This position requires strong technical writing, legal and policy review skills, and the ability to proactively identify risks and recommend solutions.

Essential Duties & Responsibilities

SOLICICATION AND CONTRACT REVIEW (Primary Focus)

• Review all solicitations (RFB, RFP, RFQ) for accuracy, clarity, compliance with statutes, and adherence to NBU policy before posting.
• Review contracts (Professional Services Agreements, Materials Agreements, Services and Goods Agreements, construction contracts, and various vendor-drafted contracts), identifying legal or procedural issues, and recommending corrections before execution.
• Provide strong technical writing and drafting services, ensuring all solicitation and contract language complies with state law, municipal code, and best practices.
• Edit scopes of work and specifications for clarity, enforceability, risk management, and alignment with NBU’s standards.
• Advise end users and Buyers on corrections, clarifications, or alternative language to improve enforceability and outcomes.

CONTRACT ADMINISTRATION

COLLABORATION AND SUPPORT

GENERAL RESPONSIBILITIES

Formal Education and Work Experience Requirements

Degree / Diploma Obtained : Bachelors

Work Experience Time Frame : Three Years or More Field of Study : General Studies

Other : -Five years of professional experience in purchasing, procurement and / or contracting to include preparing solicitations, contracts and / or contract amendments is preferred, but not required.-Experience in a legal setting, drafting or reviewing solicitations and / or contracts is preferred, but not required.

Certification and Licensures Requirements

Certification as a Certified Professional Public Buyer (CPPB) or Certified Commercial Contract Manager (CCCM) in preferred, but not required.

Other Minimum Qualifications

Other Software Knowledge

Smartsheets, Microsoft Office Products, Municode

Experience with Machines, Tools, Equipment and Other Work Aids

Telephone, Fax, Scientific Calculator, drafting equipment, PC, printer, plotter, copier, scanner, vehicle, metal, measuring wheel, fire hydrant static pressure gauge, survey measuring tape