Executive Director of Radiology

Job Description

Job Description

JOB SUMMARY

The Executive Director, Radiology is responsible for ensuring the smooth and efficient operation of the Radiology division by overseeing administrative, financial, and operational functions. This position serves as a key liaison between the physicians, staff, and external partners, facilitating communication and collaboration to optimize patient care and departmental performance.

The Executive Director, Radiology works to execute the division's strategic goals, compliance, and quality improvement efforts, contributing to the overall success and growth of the radiology and interventional radiology services.

GENERAL INFORMATION

Days : Monday - Friday

Hours : 40 per week

ESSENTIAL DUTIES & RESPONSIBILITIES

Ø Develop and implement divisional strategic goals, targets, and initiatives.

Ø Lead and manage the radiology and interventional radiology divisions.

Ø Work closely with physician leaders, members, and committees.

Ø Oversee hospital and Health First (HF) credentialing processes, divisional scheduling, staffing, financial management, revenue cycle management, HR and payroll functions, and quality initiatives.

Ø Ensure providers comply with facility and hospital bylaws as well as regulatory and federal laws, risk management.

Ø Serve as the primary representative for the Radiology and Interventional Radiology division with external agencies.

Ø Support and assist physician leaders, the CAO, and Board of Managers, as needed.

Ø Resolve administrative and operational issues including the maintenance of property, computer systems, and installed software applications.

Ø Manage member / owner paperwork and employment agreements, as well as new member buy-in / onboarding and member buy-out.

Ø Work with billing company to create divisional KPIs and financial dashboards to monitor key billing and collection areas.

Ø Manage reporting for the IR stipend and annual audit of divisional expenses as they relate to the stipend. Assist with annual stipend negotiation, and invoice HF for IR stipend / true-up.

Ø Work with Finance Division to develop, monitor and analyze financial information. Provide fiscal and statistical analysis when needed.

Ø Monitor and oversee billing enrollment and productivity, to include reviewing productivity reports and daily dashboards; handling billing corrections, denials and write-off requests; overseeing addendum processes with APP’s for billing needs; monitoring special HF programs for billing; and ensuring 100% charge capture and maximize receipts.

Ø Conduct bucket monthly analysis and provide billing breakdown to providers.

Ø Maintain and create spreadsheets for quarterly distributions.

Ø Support and advance quality improvement metrics for the division and review quality scorecards. Address process improvements and patient safety measures.

Ø Monitor contracted HF IR contract metrics, and OPPE / FPPE processes to ensure compliance with Joint Commission.

Ø Manage the MIPS process from measure selection to provider training and addendums. Add all user licenses and NPIs for annual reporting.

Ø Work with Human Resources to oversee and ensure effective administration of compensation, benefits, personnel policies and payroll practices.

Ø Manage and maintain all division manuals.

Ø Participate in the selection, training, and supervision of clinical and non-clinical staff. Assist with other staffing and recruitment aspects, as needed.

Ø Oversee and manage department annual performance reviews.

Ø Oversee and ensure seamless onboarding / offboarding for all providers.

Ø Address patient complaints, safety zone portals, and IR unfavorable outcomes.

Ø Coordinate with malpractice company for tail coverage and coverage increases, as necessary.

Ø Handle department payroll, holiday bonuses, CME reimbursements, owner business expense reimbursements, and 1099 invoicing.

Ø Create and manage and negotiate all divisional Contractor Agreements, Employment Agreements, and Member Employment Agreements.

Ø Assist Finance Department in developing and managing department budget

Ø Identify cost-saving opportunities and implement efficiency measures

Ø Oversee revenue cycle management, reimbursement processes, and payer contract negotiations relative to the Radiology Department

Ø Monitor market trends to assess opportunities for business development

Ø Optimize clinical workflow and operational efficiency across diagnostic radiology and interventional radiology sites.

Ø Oversee integration of Electronic Health Record (EMR) feeds with various vendor systems.

Ø Represent the radiology department in hospital meetings, board meeting, and industry events. Attends other meetings on a weekly, bi-weekly and monthly basis.

Ø Oversee day-to-day operations of Interventional Radiology’s Office-Based Lab (OBL), managing clinical and non-clinical staff, ensuring compliance with legal and regulatory requirements, providing financial oversight, and coordinating building maintenance and IT infrastructure.

KNOWLEDGE, SKILLS, & ABILITIES

• Ability to exercise a high degree of initiative, judgement, discretion, and decision-making.
• Skilled in planning, organizing, delegating, and supervising.
• Skilled in gathering and interpreting data, analyzing situations accurately, and taking effective action.
• Strong verbal and written communication.
• Ability to establish and maintain effective working relationships with employees, policy making bodies, providers, patients, and the public.
• Skilled in exercising judgment and discretion in developing, applying, interpreting, and coordinating Departmental policies and procedures.

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