Administrative Assistant II FT, Day

Inspire health. Serve with compassion. Be the difference.

Job Summary

Job Profile Summary

Provides advanced clerical and administrative support to the department. Uses computer skills to perform complex duties, including word processing, database management, presentation graphics, e-mail and spreadsheet preparation. Interacts with all levels of internal and external customers, which may include community leaders. Performs primarily project-oriented work and may coordinate multi-department projects. Analyzes issues, conducts research and offers solutions. Works with minimal supervision and exercises independent judgment when completing tasks.

Essential Functions

All team members are expected to be knowledgeable and compliant with Prisma Health's purpose : Inspire health. Serve with compassion. Be the difference.

Answers phone, directs caller to the appropriate person, takes messages or provides information to callers. Advises executive when necessary.

Maintains supervisor's calendar. Schedules appointments and arranges multi-department meetings. Schedules and coordinates travel when necessary. Prepares and / or provides necessary documents for supervisor's use in meetings and attends meetings as requested to take minutes. Arranges A / V and / or catering when appropriate.

Sets up and maintains departmental records, including but not limited to reports, committee minutes, agendas, time and attendance information, policies and procedures and forms.

Composes correspondence and prepares presentations as directed by supervisor. Prepares and distributes reports as requested. Maintains departmental databases.

Screens, sorts and distributes mail and other incoming documents. Responds to requests or brings to supervisor's attention when appropriate.

Orders and maintains departmental supplies. Coordinates the care and maintenance of departmental equipment.

Faxes, scans and copies documents as requested in a timely manner.

Completes assigned departmental projects.

Other duties as assigned.

Supervisory / Management Responsibilities

This is a non-management job that will report to a supervisor, manager, director or executive.

Minimum Requirements

Education - High School diploma or equivalent OR post high school diploma / highest degree earned

Experience - Two (2) years administrative or office support

In Lieu Of

NA

Required Certifications, Registrations, Licenses

NA

Knowledge, Skills and Abilities

Knowledge of office equipment (fax / copier)

Proficient computer skills (word processing, spreadsheets, database, data entry)

Work Shift

Day (United States of America)

Location

Baptist

Facility

1520 Baptist Hospital

Department

15209035 Administrative and General

Share your talent with us! Our vision is simple : to transform healthcare for the benefits of the communities we serve. The transformation of healthcare requires talented individuals in every role here at Prisma Health.