Administrative Assistant 4

Administrative Assistant 4

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 4 to support the Microelectronics Design and Applications (MD&A) onsite in Linthicum, MD or Annapolis Junction, MD. This role provides the opportunity to work in a highly dynamic environment supporting multiple managers, employees, and priorities as required.

The selected candidate must be well-organized and able to handle a wide range of assignments on time. The individual must be an exceptional team player, collaborative, self-motivated, detail oriented, assertive as necessary and able to work with minimal supervision. The successful candidate will work well in a fast paced environment, be an independent thinker, be customer oriented, and be proactive.

What You'll Get to Do :

This position is responsible for preparing and releasing a variety of complex communications and documents that affect the organizational unit; following procedures which includes appropriate access to confidential information; preparing and adjusting travel arrangements and completing expense reports; coordinating various department events; supporting executive visits, agendas, and facility tours; and generally acting and making decisions in alignment with the Director's leadership. This position also coordinates business meetings, arranges, maintains, and modifies the Director's schedule and associated Operating Unit activities.

• Communicates with executive, administrative, customer and management personnel to gather or convey relevant information.
• Coordinates internal and external briefings / presentations, management meetings and site visits to assist with visitor / tour logistics, content prep and set up / tear down.
• Responsible for supporting business cadence and scheduling and arranging key meetings.
• Gather, compile and report on information relevant to supervisor's assignment.
• Follows up on open actions to ensure deadlines are met, and gathers, compiles and reports on information relevant to supervisor's assignments.
• Supports cross-functional teams as directed by the Director in support of business operations.
• Coordinates calendars, frequently changing travel arrangements, expense reports and all forms of correspondence.
• Answers questions relating to office operations and established policies and procedures.
• Establish relationships and collaborate administrative processes across sites with stakeholders and subject matter experts to fulfill job responsibilities.
• Ability to work with minimal supervision while exercising good judgement, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow through.
• Position may require some overtime.

Basic Qualifications :

Preferred Qualifications :