Talent.com
Office Administrator- 3458719
Office Administrator- 3458719AMS Staffing, Inc. • New York, NY, US
Office Administrator- 3458719

Office Administrator- 3458719

AMS Staffing, Inc. • New York, NY, US
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
  • serp_jobs.job_card.permanent
job_description.job_card.job_description

Job Description

Job Description

Job Title :   Office Administrator

Location :   New York 10018

Salary / Payrate :   $210K-$250K, bonus and AWESOME benefits!!!

Work Environment :   Hybrid (2 days WFH)

Term :   Permanent / Fulltime

Bachelor’s degree required :   Yes

Referral Fee : AMS will pay $1,000 should the person you refer gets hired

JOB DESCRIPTION #LI-AV1

The Office Administrator will ensure office functions and business professionals are aligned to deliver exceptional service to internal and external clients consistently with Firm standards and objectives; lead and manage office operations and procedures and ensure smooth day-to-day functioning focusing on efficiency and time management; be responsible for developing internal office communication protocols, streamlining administrative procedures (secretarial and facilities), office business services professionals supervision, and task delegation.

Main responsibilities :

  • Work closely with the Administrative Services Supervisor, United States Facilities Manager, and Partner in Charge implement Firm strategies, processes, policies, guidelines, and reporting to support efficient, high-quality services in the office; ensure that suitable office space is provided to maximize productivity for all employees
  • Lead all In-Market Operations and Administration employees
  • Manage and assist the Facilities lead in office space planning, maintenance, and renovations as necessary, and serve as the point of contact with office landlords; liaise with the facilities team and relevant vendors on office lease requirements
  • Organize and / or manage (in conjunction with facilities and other teams) key office meetings (partner meetings, practice group, office retreats, committee meetings, etc.) and internal and external events and gatherings; responsible for managing / coordinating all office administration tasks such as catering, reception, and cleaning services
  • Ensure, in cooperation with the Facilities lead, best-in-class facilities (and facilities management) that effectively represent the brand and our standing in the market; supervise with the Facilities lead all office administration, hospitality reception, and cleaning services
  • Work closely with the Regional Director of Administration and Administrative Support Manager to ensure efficient delivery of secretarial support, with a target to meet secretarial ratios set by the Firm; adopt common processes
  • Supervise the office secretarial supervisor to ensure that the workflow, performance, and training of legal secretaries meet the needs of our internal and external clients
  • In consultation with the office secretarial supervisor, determine optimal secretarial staffing assignments, manage utilization, and monitor workloads
  • Manage the annual performance evaluation and compensation processes for secretaries in collaboration with the Human Resource Manager, Office Administrative Services Supervisor, and Administrative Support Manager
  • Establish a working relationship with Partner in Charge and Finance Business Partners to support their daily office requirements and budget management; work closely with Partner in Charge and regional functional leaders to ensure services are delivered effectively and local practice group needs are being met
  • Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication and instilling a high-performance culture
  • Manage relationships with strategic partners, leasing companies, vendors, facilities managers, and suppliers
  • Monitor key metrics such as engagement, strategic goal accomplishments, effective vendor management, service expenses, and compliance
  • Engage with Office Services representatives to ensure the collection of data on mandatory office supplies is ongoing and ensure procurement is managed effectively
  • Network with peers to represent the Firm positively and communicate local market conditions and developments (competitor strategy, lateral moves, industry trends) to leadership
  • Other duties as assigned to deliver the North America Office and Firm strategy and operational effectiveness to the New York office

Skills and experience :

  • A bachelor's degree is required, preferably in business administration, finance, human resources, or a related field. MBA is not required, but a plus
  • Strong relevant experience with office management and administration, preferably in a law firm or professional services environment
  • Able to manage multiple stakeholders, managing partners, and functional in-market business partners to build strong relationships, communicate effectively, be comfortable working in large, complex environments, and be highly credible and persuasive
  • Able to engage with key external stakeholders, brokers, and vendors
  • Highly disciplined approach to executing strategies and programs to achieve the Firm's operational objectives
  • Well-developed and sophisticated organizational, communication, and interpersonal skills, with demonstrated ability to collaborate and build trust with partners and business professionals at all levels
  • Strong ability to readily comprehend business objectives, lead, motivate, and mentor other professionals, including diligently addressing performance concerns
  • Organized, detail-oriented individual with strong project management skills and the ability to balance competing priorities in a time-sensitive environment
  • High level of discretion, diplomacy, and a commitment to maintaining the highest level of confidentiality
  • Strong entrepreneurial skills and business-focused mindset to effectively drive operations in a diverse and multicultural environment
  • Proven track record of strong budgeting experience and financial skills to effectively manage office operational and administrative costs
  • serp_jobs.job_alerts.create_a_job

    Office Administrator • New York, NY, US

    Job_description.internal_linking.related_jobs
    Office Administrator

    Office Administrator

    TradeJobsWorkforce • 10169 New York, NY, US
    serp_jobs.job_card.full_time
    Office Administrator Job Duties : Supports company operations by maintaining office systems and superv...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    Woodworks Remodeling • West Orange, New Jersey, United States
    serp_jobs.job_card.part_time
    serp_jobs.filters_job_card.quick_apply
    We are seeking a proactive and reliable Part-Time Remote Office Assistant to assist with administrative tasks, customer service, and scheduling. The ideal candidate must be fluent in both English an...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30
    Business Office Coordinator

    Business Office Coordinator

    Vaco by Highspring • Wall Township, NJ, US
    serp_jobs.job_card.permanent
    Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    Triman Industries Inc • Yonkers, NY, US
    serp_jobs.job_card.full_time
    Triman Holdings is a technology-enabled supply chain solutions company that is fast growing in the aerospace, government, defense and commercial markets. We are seeking self-motivated individuals wh...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    K & N INSURANCE BROKERAGE INC • Hollis, NY, US
    serp_jobs.job_card.full_time
    Were looking for a detail-oriented and personable insurance office assistant.Your main responsibility will be to support our senior agents by taking phone calls, checking emails, and directing cust...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    Redwood Hospitality • Brooklyn, NY, US
    serp_jobs.job_card.part_time
    The Office Admin role at Redwood Hospitality provides essential operational and administrative assistance across all existing locations — Place des Fêtes, Cafe Mado, Laurel Bakery, as w...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    Bamco Inc. • New Brunswick, NJ, US
    serp_jobs.job_card.full_time
    Salary : $45,000 - $50,000, Annually DOE.We are seeking an organized and efficient Office Administrator to ensure our office runs smoothly. This position will ensure the office is opened and closed f...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    NYC Jobs • New York, NY, US
    serp_jobs.job_card.full_time
    The Bureau of Child Care seeks to hire an Office Administrator for its Central Clearance Unit to support its daily operations in the processing of comprehensive background checks of current and pro...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    The Rockridge Group • New York, NY, US
    serp_jobs.job_card.full_time
    Madison, NY, Onsite & needs to be vaccinated.Finger Print Check is required along with the background checks.SKILLS & EXPERIENCE REQUIRED : . Bachelor’s degree with 1-2 years of related ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Office Administrator Automotive F&I

    Office Administrator Automotive F&I

    C Berman & Associates • Queens Village, NY, US
    serp_jobs.job_card.full_time
    C Berman Associates is hiring for an Office Administrator.Demonstrates enthusiasm and persistence in communicating with clients and team members. Ability to maintain focus while performing repetitiv...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Office Administrator (Healthcare Insurance Verification and Authorization), Temp-To-Hire

    Office Administrator (Healthcare Insurance Verification and Authorization), Temp-To-Hire

    Northwell Health • New York, NY, United States
    serp_jobs.job_card.full_time
    FlexStaff is seeking a Medical Office Administrator with experience in Healthcare Insurance Authorization and Medical Billing for our Client, a Prosthetics and Orthotics Lab.Schedule : Monday- Frida...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Accountant / Office Administrator

    Accountant / Office Administrator

    PrideStaff • East Hanover, NJ, US
    serp_jobs.job_card.full_time
    Administrative Assistant / Bookkeeper.PrideStaff, a nationally recognized staffing firm, is proud to partner with our client, a dynamic and growing company in the hospitality and real estate sector...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    Select Medical • Boonton, NJ, US
    serp_jobs.job_card.full_time
    Position : Patient Service Specialist.Location : Boonton, Riverdale, Wayne Split.Schedule : Full-Time 40 hours weekly Compensation : $20-$24 hourly depending on years of experience.At Kessler, we take ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Weekend Office Administrator Required

    Weekend Office Administrator Required

    InOrbits • New York, NY, US
    serp_jobs.job_card.full_time
    Are you often recognized for your accuracy and great attention to detail?.Due to continued growth, We are seeking an entry level office administrative clerk with strong and accurate data entry skil...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    Beazley Group • New York, NY, United States
    serp_jobs.job_card.full_time
    Office Administrator - New York.As per Beazley's organization chart.Local office members, Commercial Management team, local Head of Office, regional Partner Engagement Managers.To facilitate the ef...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    Tasty Brands LLC • Syosset, NY, US
    serp_jobs.job_card.full_time
    K12 school foodservice customers and private brands of selected retailers.With a focus on collaboration, best practices, and continuous improvement, we are looking for people who want to join us fo...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    NA : EUN Hospitality • New York, NY, US
    serp_jobs.job_card.full_time
    Led by Chef Junghyun “JP” Park and Ellia Park, NA : EUN Hospitality represents the unified vision behind the acclaimed restaurant brands Atoboy, Atomix, and NARO.Working closely with the ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Assistant Office Admininstrator

    Assistant Office Admininstrator

    Salvi Steel Fabricators, LLC • Little Falls, NJ, US
    serp_jobs.job_card.full_time
    Assistant Office Administrator.This position is in a fast paced small Construction Steel Fabrication company located in Little Falls, NJ. The job requirements are as follows : .Assist Office Manager a...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted