Administrative Assistant

Job Description

Job Description

Description :

• Monitoring business output of financial reports and personnel metrics; financial and funding analysis; reviewing policies and directives; metrics development and tracking; word processing and preparing presentations.
• Performing professional level tasks both formal and informal requiring independent judgement, initiative and tact; providing documentation planning and support, project administration, general office support; and has effective communication skills both verbal and written.
• Assist and support managers with tasking to include, but not limited to, the development of formal department, division and branch level business correspondence
• Develop and maintain organizational charts and employee phone directories
• Assist with records management and office organization tasks
• Utilize tools such as web-based platforms : SharePoint or Microsoft Teams and non-web-based applications.
• Provide Adode Acrobat portable document format (PDF) scanning; Acrobat PDF upload; document formatting; records listing; quality process organizational charts, and data management, graphic design support, and to create visual solutions to communicate messages through print, and electronic media.
• Tasking includes, but is not limited to, illustration, photography, and various print layout techniques to relay explanation of capabilities, knowledge areas, work areas, and major programs, and efforts support the adoption of a hybrid workplace environment through assistance with enterprise-wide collaboration tools and websites.
• Provide content updates and user enhancements for Microsoft Teams, Microsoft Outlook and MyPD website.
• Assist with the development of strategies to support digital transformation and reduce reliance on paper documentation to include document scanning and development of tracking and management infrastructure to support these efforts.
• Provide logistical and administrative support for command and department level data calls supporting key metrics.Monitoring business output of financial reports and personnel metrics; financial and funding analysis; reviewing policies and directives; metrics development and tracking; word processing and preparing presentations.
• Performing professional level tasks both formal and informal requiring independent judgement, initiative and tact; providing documentation planning and support, project administration, general office support; and has effective communication skills both verbal and written.
• Assist and support managers with tasking to include, but not limited to, the development of formal department, division and branch level business correspondence
• Develop and maintain organizational charts and employee phone directories
• Assist with records management and office organization tasks
• Utilize tools such as web-based platforms : SharePoint or Microsoft Teams and non-web-based applications.
• Provide Adode Acrobat portable document format (PDF) scanning; Acrobat PDF upload; document formatting; records listing; quality process organizational charts, and data management, graphic design support, and to create visual solutions to communicate messages through print, and electronic media.
• Tasking includes, but is not limited to, illustration, photography, and various print layout techniques to relay explanation of capabilities, knowledge areas, work areas, and major programs, and efforts support the adoption of a hybrid workplace environment through assistance with enterprise-wide collaboration tools and websites.
• Provide content updates and user enhancements for Microsoft Teams, Microsoft Outlook and MyPD website.
• Assist with the development of strategies to support digital transformation and reduce reliance on paper documentation to include document scanning and development of tracking and management infrastructure to support these efforts.
• Provide logistical and administrative support for command and department level data calls supporting key metrics.

Requirements :