ACCOUNTING SERVICES ANALYST A - 60032844

Accounting Services Analyst A - 60032844

This is professional accounting work involving independent application of a variety of accounting skills used for auditing and processing contractual invoices in the Financial Support Services Contracts Disbursement Unit.

Responsibilities include :

• Maintains payment logs in excel and monitors disbursements made against contract invoices to balance.
• Maintains controls and performs balancing operations on many accounting activities.
• Recommends changes to accounting procedures and assists in the development of new accounting procedures.
• Audits vendor invoices and / or employee reimbursements for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles.
• Audits and processes contractual payments timely through the appropriate financial system, Florida Accounting Information Resource (FLAIR).
• Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors.
• Communicates and works with contract managers to resolve discrepancies with invoicing and to ensure accurate disbursements are made.
• Assists with the facilitation of completing Expanded Audits of Payments (EAPs) for final submission to Department of Financial Services.
• Maintains and organizes files and documents related to assigned invoice submissions to ensure timely audit and processing of invoices.
• Ability to extract payment data and reconcile data against payment logs; ability to identify errors and rectify accordingly
• Identify recurring issues and report statistical results to management.
• Conduct training as needed on proper invoice submission.
• Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices, identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.
• Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Children and Families policies. Scan, index, and convert payment documents to required electronic format for storage and retrieval. Maintain files in a current and accurate condition. Archive prior year files and maintain record retention documents in accordance with procedures. Respond to requests for voucher information from internal and external auditors and to comply with public information laws.
• Assists with research and / or training to ensure adherence to internal control procedures, and accounting standards.
• Performs related work as required.

Knowledge, Skills, & Abilities :

Minimum Qualifications :

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location : Tallahassee, FL, US, 32303

Nearest Major Market : Tallahassee