Admin Assistant - Intermediate (Orthopaedics, Monroeville)

Administrative Assistant Intermediate

University of Pittsburgh Physicians Department of Orthopaedic Surgery is hiring a full-time Administrative Assistant Intermediate to join their team in Monroeville! This is a Monday through Friday daylight position with the hours of 7 : 30am to 4pm. No evenings, weekends, and select holidays off! This position will answer, route, and document phone calls. The Admin Assistant will also authorize and schedule surgeries, utilize Epic / EpicCare, and manage Physician templates. This is a busy and high-volume office. We are looking for someone who possesses strong ability to multi task.

Free parking is available!

Purpose : Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments. Responsibilities :

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and / or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate : Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Greets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing / content recommendations in addition to standard proofing).
• Composes routine, general, and unique / independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

Requirements : High school diploma or equivalent. Three years experience in an administrative support role. Ability to perform advanced functions in word processing, electronic mail / calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Working knowledge of business processes and procedures. Knowledge of basic accounting and financial principles and functions. Ability to analyze data and use basic reasoning skills. Licensure, Certifications, and Clearances : Act 31 Child Abuse Reporting with renewal. Act 33 with renewal. Act 34 with renewal. Act 73 FBI Clearance with renewal.

UPMC is an Equal Opportunity Employer / Disability / Veteran