Admin Assistant - Intermediate

Administrative Assistant - Intermediate

UPMC Second Avenue Commons Health Clinic is hiring a full-time Administrative Assistant - Intermediate to join their team in Pittsburgh, PA! In this position you will work Monday-Friday during daylight hours assisting with varied administrative tasks including scheduling appointments, checking patients in and out, registering patients, managing the waiting room flow, helping to manage donations, sending faxes, scanning documentation, and answering phone calls.

This position supports individuals experiencing homelessness. Candidates should have a desire to support this population. Additionally, experience with EPIC and / or Microsoft Office would be helpful.

Responsibilities :

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and / or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate : Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Orders office supplies and maintains office equipment.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions
• Greets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing / content recommendations in addition to standard proofing).
• Composes routine, general, and unique / independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

Qualifications :

UPMC is an Equal Opportunity Employer / Disability / Veteran