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Administrative Assistant, Associate

Administrative Assistant, Associate

UPMCPittsburgh, PA, US
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Mary Hillman Jennigs Radiations Oncology Administrative Assistant, Associate

Are you ready to make a difference in the lives of cancer patients? Mary Hillman Jennigs Radiations Oncology is seeking a full-time Administrative Assistant, Associate who thrives in a dynamic environment and is passionate about providing exceptional care. As part of our team, you'll play a crucial role in ensuring the smooth operation of our office, supporting our dedicated clinical staff, and making a positive impact on patient experiences.

Schedule / Shift : This position works Monday through Friday, daylight hours from 7 : 30am - 4 : 00pm. No evenings, weekends, or holidays are required!

Why Choose Us?

  • Meaningful Work : Every task you perform contributes directly to patient care.
  • Collaborative Environment : Work alongside compassionate professionals who share your commitment.
  • Growth Opportunities : Expand your skills and advance your career in the field of oncology.
  • Patient-Centered Approach : Be part of a team that prioritizes patient well-being above all else.

If you are detail-oriented, organized, and committed to providing excellent administrative support, we encourage you to apply for this position. Join our team and contribute to our mission of delivering exceptional patient care and support in the field of oncology!

Purpose : Under direct supervision, provides general administrative support to a department or group of professionals.

Responsibilities :

  • Under direct supervision, provides general administrative support to a department or group of professionals.
  • Orders office supplies and maintains office equipment.
  • Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
  • Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence / highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
  • Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
  • Assists in researching, drafting, and / or abstracting routine reports. Compiles and analyzes basic information.
  • Answers, screens, and routes incoming calls and messages. Responds to routine questions.
  • Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
  • Greets, screens, and directs visitors to appropriate staff member.

    • High School diploma or equivalent.

    Up to one year administrative experience preferred.

    Working knowledge of word processing, electronic mail / calendar, spreadsheet, presentation, and database software

    Ability to use applicable MS Suite products

    Knowledge of business processes and procedures

    Ability to use basic reasoning skills

    Licensure, Certifications, and Clearances : Act 34

    UPMC is an Equal Opportunity Employer / Disability / Veteran

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