Legal Administrative Assistant (IP Firm)

Job Description

Job Description

Job Title : Administrative Assistant (IP Legal Firm)

FLSA Status : Non-exempt

Essential Functions

• Opening new matters in the file card system
• Download and distribute client correspondence to team / docketing daily
• Chart / track due dates, instruction dates, and completion dates
• Run docket reports monthly and prepare all standard reporting letters for US patent and trademark prosecution matters
• Prepare and send reporting letters for newly filed US patent applications

Prepare and include inventor declarations and assignments

Send reminders to clients as appropriate

Essential Functions

Knowledge, Skills & Abilities Required

Physical Factors

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and / or move up to ten pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Education and Experience Requirements

Disclaimer

This job description is not designed to cover or contain every detail of activities, duties or responsibilities that are required of the employee.