Senior Conflicts and Intake Specialist

This person will be responsible for helping the firm avoid inadvertent conflicts of interest in taking on new clients, new work, or new people.

Responsibilities :

• Successfully operating various Firm databases / software (i.e., conflicts software, client / matter database software, corporate affiliations software and other search engines including third-party government databases and the internet).
• Processing client / matter intake requests in accordance with established procedures, including closely reviewing and editing requests and interacting with staff and attorneys to obtain missing information.
• Conducting conflicts searches in accordance with departmental policy, including running effective searches, analyzing and filtering results as instructed and providing useful information to the Conflicts & Intake Analysts and the requesting attorney to allow him / her to resolve any potential conflicts.
• Communicating with Accounting, Records Management and other departments as necessary.
• Ensuring the accuracy of data produced on daily reports of potential new client / matters and weekly reports of finalized new client / matters. Taking responsibility for publishing accurate, timely and useful reports.
• Organizing workloads and managing a multitude of tasks effectively, including maintaining a strong focus; appropriately prioritizing tasks; keeping electronic files as required; and communicating the status of tasks in a timely manner.
• Providing thorough results quickly. Conflicts requests and new client-matter intake are almost always time-sensitive or even urgent; the specialist must be able to maintain accuracy and creative thinking even under significant time constraints, including those imposed by the many time zones in which our attorneys operate.

Requirements