Administrative Assistant

Part-time Concierge

The Village at Mercy Creek, a part of Franciscan Ministries, is a vibrant senior living community offering Assisted Living and Memory Care. We are looking for a Part-time Concierge, every Monday and every other Sunday, 9am-5pm.

In this role, you will be responsible for greeting guests and answering and directing all incoming calls in a polite and professional manner. This position also performs general secretarial and office tasks and provides support to all managers and department directors as needed.

Essential Functions, Key Duties, & Responsibilities :

• Answer, screen, and appropriately direct incoming calls within three rings while exhibiting excellent customer service.
• Greet and appropriately direct visitors in a polite and professional manner.
• Maintain security standards of the office by ensuring adequate front desk coverage.
• Schedule and coordinate all meetings and conference calls and maintain monthly calendar of meetings for Executive Director and / or department heads.
• Coordinate lunch and refreshments needed for meetings.
• Schedule, coordinate, and prepare meeting spaces and conference rooms as needed.
• Coordinate attendance at conferences as assigned.
• Accept deliveries and ensure they are received by the recipient indicated.
• Open, sort, and distribute mail and incoming faxes in an efficient and accurate manner.
• Fax documents as needed, ensuring confirmation is received.
• Ensure postage supplies are available, apply appropriate postage to outgoing mail and transport documents to the post office as needed.
• Prepare Federal Express packages and ensure they are picked-up or shipped timely.
• Research packages that do not arrive on time.
• Order office supplies weekly or as needed from vendors under the group purchasing arrangement, maintaining appropriate supply levels for each item.
• Ensure service is maintained on all office equipment as appropriate (i.e. copiers, fax machines, etc.).
• Responsible for carrying out general office errands for supplies or other office needs.
• Perform other duties as assigned.
• Comply with all policies and procedures and any updates.

Position Requirements :

Education : High School Diploma / GED

Licenses / Certifications : N / A

Experience : 2+ years of office / clerical / administrative experience

Skills & Abilities :

Min : USD $16.00 / Hr.

Max : USD $17.00 / Hr.