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Admin Asst- Local

Admin Asst- Local

TekWissen LLCIL, United States
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Overview :

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. The below job opportunity is to one of Our clients who is an American chain of beauty stores headquartered in Bolingbrook, Illinois. This Client carries cosmetics, fragrances, nail products, bath and body products, beauty tools, and hair care products.

Job Title : Admin Asst- Local

Location : Chicago / Bolingbrook, IL- 60440

Duration : 5 Months

Job Type : Hybrid, flexibility to be onsite in Chicago and Bolingbrook Offices

Job Description : Requirements :

  • International Coordinator

Position Overview :

  • The International Coordinator plays a critical role in supporting global operations through effective project coordination, communication, and administrative excellence.
  • This position requires a highly organized, detail-oriented professional with strong project management experience and the ability to collaborate across diverse teams and time zones.

    • Key Responsibilities

    Administrative Support

  • Manage executive and team calendars, coordinate meetings, prepare agendas, and organize domestic and international travel logistics.
  • Ensure timely communication and follow-up on key actions and deliverables.
  • Maintain professionalism and accuracy across all administrative interactions.
  • Support cross-functional and international projects by maintaining project plans, timelines, schedules, and deliverables using tools such as SharePoint, Monday.com, or Smartsheet.
  • Track project milestones and dependencies, escalating risks or delays when necessary.
  • Partner with global stakeholders to ensure alignment and on-time execution.
  • Maintain a centralized project documentation repository to ensure version control and accessibility.
  • Prepare, edit, and format professional documents, meeting summaries, and reports with a focus on clarity, structure, and visual presentation.
  • Monitor and track unresolved issues, action items, and project risks.
  • Serve as a liaison across international and cross-functional teams to support communication flow, collaboration, and consistency.
  • Foster a positive, inclusive, and solutions-oriented team environment.
  • Minimum 2+ years of experience in a project management or project coordination role, with proven ability to manage timelines, deliverables, and cross-functional dependencies.
  • Minimum 2+ years of experience supporting multiple leaders with calendar management, scheduling, and travel coordination.
  • Experience using SharePoint, Monday.com, and / or Smartsheet for project management, tracking, and document organization.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong written and verbal communication skills with excellent editing and document formatting abilities to ensure professional presentation and aesthetic consistency.
  • Highly organized, adaptable, and detail-oriented with the ability to prioritize in a fast-paced environment.
  • Demonstrated ability to work independently and collaboratively with global teams.
  • Friendly, approachable, and professional demeanor.
  • Bi-lingual proficiency (written and verbal) a plus; language(s) based on business need.
  • Positive attitude and commitment to supporting a collaborative, high-performance culture.

    • TekWissen Group is an equal opportunity employer supporting workforce diversity.

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    Admin Asst • IL, United States

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