Office Manager

Description

Clarvida’s success  is built on the strength of our people : individuals who bring the right skills and a deep commitment to our mission of improving lives and communities. Our employees are empowered to bring their full potential to the table, ensuring long-term success for our team and those we serve.

Office Manager role :

Responsible for managing, leading and coordinating the office staff and administrative services at a site(s), office or program which may include facilities management, operational initiatives and general office administration services, which may include the reception area, client / vendor greeting, client / office billing, file maintenance, internal accounting, computer and understanding of office / program services.   This is in Garden Grove Full time onsite role. Must be bilingual Spanish.

• Salary $28.00 hr Full benefits

Essential Duties / Responsibilities

Office Manager

Analyzes and organizes office operations and procedures such as distributions of forms, typing, flow of correspondence, filing, requisition of supplies, client billing, and other clerical / administrative services.

Evaluates office production, revises procedures, or devises new forms to improve efficiency or workflow. Establishes uniform correspondence procedures and style practices, including managing petty cash.

Formulates procedures for systematic retention, protection, retrieval, transfer and disposal of records. Consults with superiors on a regular basis to keep him / her up to date on administrative issues and needs.

Responsible for assignment of duties, approval of expenses and timecards, performance management and personnel actions, and serving as resource for consultation and advice for clerical / administrative staff.

Facilitates regular meetings to ensure staff is kept well-informed.

Responsible for adhering to department budget and participates in development of such.

Reviews the monthly budget report and advises superiors of accounts over or under budget.

Retrieves, organizes and creates financial and tracking reports for items such as employee and program expenses and reconciling of invoices / client invoicing for guidance of management.

Ensure reception area and office / program is clean and organized and office equipment operates properly. Coordinates facility / office work requests (e.g. building management, vendors, handyman - simple repairs, etc.).

Participates in program staff and planning meetings as required and may take minutes for such meetings. Attends UR and county / state and other agency meetings as required.

May perform the duties primarily performed by the clerical staff supervised on a limited basis.

Completes special projects and reports assigned. Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients.

Other duties assigned or necessary to support the program and / or the company.

Recovery Requirements

Provide the best customer care possible.

Identify and build upon the strengths of clients, coworkers, and the communities we serve.

Support clients’ steps towards Recovery and Wellness.

Create an organizational culture that respects and celebrates the diversity of our clients.

Value learning as an ongoing process that enables us to better service our clients and establishes our leadership in the industry.

Research and utilize our industry’s best practices and analyze our own services to ensure the best possible outcomes.

Level of Supervision

Supervises the work of non-exempt staff with management over site for hiring, performance appraisal and management, professional development and training. Recommends personnel actions such as salary increases and promotions.

Education / Licensing Requirements Education and / or Experience

Office Manager

Bachelor’s degree or associate degree preferred. Extensive office management experience may be considered equivalent to education. Proof of : valid California driver’s license and auto insurance, as well as proof of education are required.

Knowledge of basic accounting, and ability to calculate figures and amounts such as percentages and proportions required. Advanced PC skills required.

Strong knowledge of responsibilities and possess strong organizational skills, attention to detail, and ability to prioritize multi tasks and be flexible.

Excellent organizational skills, interpersonal skills, computer skills and communication skills are a must. Ability to effectively prioritize and manage time.

Will require off-site travel 20% (local and out of state) - meeting, county and / or client needs.

Will use personal car or vehicle as required for travel and / or transportation.

Will travel for meetings, training, etc. as needed. However, it is not remote position.

What do we offer :

Full Time Employees :

Paid vacation days that increase with tenure

Separate sick leave that rolls over each year

Up to 10 Paid holidays

Medical, Dental, Vision benefit plan options

DailyPay- Access to your daily earnings without waiting for payday

Training, Development and Continuing Education Credits for licensure requirements

All Employees :

401K

Free licensure supervision

Employee Assistance program

Pet Insurance

Perks @Clarvida- national discounts on shopping, travel, Verizon, and entertainment

Mileage reimbursement

Company cellphone

benefits may vary based on Position / State / County

Application Deadline :    Applications will be reviewed on a rolling basis until the position is filled.

If you're  #readytowork  we are  #readytohire ! Now hiring!

Not the job you’re looking for?

Clarvida has a variety of positions in various locations; please go to

https : / / www.clarvida.com / working-at-clarvida

To Learn More About Us :

Clarvida @  http : / / www.clarvida.com / mission-vision-and-values /

Clarvida is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.

"We encourage job seekers to be vigilant against fraudulent recruitment activities that are on the rise across the healthcare industry. Communication about legitimate Clarvida job opportunities will only come from an authorized Clarvida.com email address, from a  notifications@jobvite.com  email, or a personal LinkedIn account that is associated with a Clarvida.com email address."